[Ucrea] R’Mail Migration to Google Mail and Calendar for Retirees and Emeriti Scheduled for August 21, 2025

[Cristina Otegui]

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July 30, 2025

To:

UCR Emeriti & Retirees



From:

UCR Retirement Center on Behalf of UCR Information Technology Solutions



Re:

R’Mail Migration to Google Mail and Calendar for Retirees and Emeriti
Scheduled for August 21, 2025



As shared on July 8, 2025, the UCR Retirement Center is partnering with
Information Technology Solutions (ITS) to support the upcoming migration of
UCR email and calendar services from Microsoft Outlook (Office 365) to
Google Mail and Calendar, scheduled for *August 21, 2025*. This change will
affect *emeriti and retirees who are still using Office 365* for their UCR
accounts.

*This migration does not apply to:*

   - Emeriti and retirees who are already using Google Mail and Calendar
   for their UCR accounts.
   - Those who do not have a UCR email or NETID in retirement, including
   those who declined this benefit upon joining the UCR Retirees’ Association.
   - Most retired faculty, as Google Mail and Calendar were already the
   primary tools used for student communication.


*Preference on migrating emails*

ITS is currently working to identify emeriti and retirees who are still
using Office 365. Once identified, the Retirement Center will reach out to
confirm individual preferences regarding the following email migration
options:

·         Three (3) years’ worth of emails to be migrated to Gmail

·         Does not wish to migrate any emails to Gmail

·         More than 3 years’ worth of emails (approval is required)


*Important factors to consider   *

·         Calendar events within the last 30 days prior to the migration
date and future calendar events are automatically migrated. ITS cannot
guarantee support for issues that arise from users manually exporting
calendar events or contacts and importing them into the Google environment.

·         Email contacts saved in Outlook are automatically migrated.

·         After migration, historical email and calendar data in Outlook
will remain intact and accessible via the Outlook web browser for at least
three years.

·         Please save the date for the Emeriti and Retiree Post Migration
Office Hour via Zoom on Tuesday, August 26 from 11:00 a.m. – 12:00 p.m. to
go over any questions and receive support (Zoom invitation will be shared
at a later date).



*Key Resources to Prepare for the Migration to R’Mail*

To ensure that emeriti and retirees are well-prepared for the upcoming
change and that specific needs are supported, please follow these
instructions:

   1. *Review the R’Mail Migration Checklist.* Download the PDF file
   <https://its.ucr.edu/document/rmail-checklist> and follow the steps you
   are required to take before, during, and after your migration.
   2. *Watch the on-demand R’Mail training sessions.* To support your
   transition to R’Mail, on-demand training recordings are available
in the Training
   and Resources section of the R'Mail Migration webpage
   <https://its.ucr.edu/rmail#resources>. *ITS strongly encourages* everyone
   to complete training prior to the move, as it covers the most important
   functions and features of Gmail and Google Calendar.
   3. *Visit the **R’Mail Migration webpage* <https://its.ucr.edu/rmail> to
   learn more about R’Mail, including access, FAQs, and training resources.
   4. *Attend upcoming **monthly informational sessions*
   <https://its.ucr.edu/rmail#resources> as needed to learn more about
   the migration and ask questions.
   5. *Communicate any questions or concerns to the UCR Retirement Center
   at retirees at ucr.edu <retirees at ucr.edu> *so we can escalate to the ITS
   project team, as needed.


For any questions, please contact the Retirement Center at retirees at ucr.edu.
We will coordinate with our ITS partners to ensure you receive the
appropriate information.
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