[Campus Notice] GSMS Admissions Is Live!

[UCR Information Technology Solutions]

Dear Colleagues,

Please be advised that the office hour scheduled for GSMS Admissions users
today, January 9, 2026, is cancelled as we are currently investigating a
known issue regarding template creation. However, the upcoming office hour
sessions on the following dates will proceed as scheduled:


   -

   January 15 from 10:00 to 11:00 am (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>)
   -

   January 23 from 2:00 to 3:00 pm (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
   )
   -

   January 27 from 4:00 to 5:00 pm (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
   )


I highly encourage you to join, particularly if you have any questions or
concerns regarding the new system, so we can directly assist you.

Thank you for your patience and your continued support!


Sincerely,

Elisa Gutierrez

Manager of Admissions

Graduate Division

University of California, Riverside


On Thu, Jan 8, 2026 at 10:13 AM UCR Information Technology Solutions <
its at ucr.edu> wrote:

> [image: image]
>
> Dear Colleagues,
>
> We are pleased to announce that the first phase of the Admissions Module
> of GSMS is now live! Training resources, including job aids, are available
> to reference on the GSMS training site
> <https://goto.ucr.edu/gsms-training>. Please note that access to the
> training site is limited. If you would like to request access, please send
> an email to gsmsfeedback at ucr.edu.
>
> As shared in our last communication, programs will use the GSMS Admissions
> Module to build the Summer and Fall 2026 financial charts (recruitment
> packages). You may watch the recorded training sessions on the GSMS
> training site should you need a refresher on admissions support type
> creation, creating and applying templates, and the routing approval and the
> revision process.
> Moving Away from GradSIS
>
> As we start moving admissions processes to GSMS, you can also expect to
> begin moving away from using GradSIS in your day-to-day operations. Given
> that the system’s functionality will be available in GSMS, decommissioning
> GradSIS will help us modernize the graduate admission process. However,
> GradSIS will not be fully retired until Summer 2026.
> What to Expect From GSMS Admissions
>
> Here’s what you can anticipate as you begin utilizing the Admissions
> Module of GSMS:
>
>    -
>
>    The system workflow has been updated to account for new roles that
>    were not previously factored into GradSIS due to changes in how funding is
>    now managed.
>    -
>
>    GSMS automates some of the manual tasks you perform, such as the
>    loading of fees and NRT, to minimize user entry errors and chart updates.
>
>
>    -
>
>    GSMS reduces red tape in business processes. Program staff may flag
>    applications with no funding in bulk and forward them to the Graduate
>    Division, eliminating the need for Graduate Advisor approval. They may also
>    apply templates in bulk for applicants with the same residency type.
>    -
>
>    There is more flexibility at the start of building charts to ensure
>    that the process does not have to start with Graduate Staff; Graduate
>    Advisors can now initiate the process.
>    -
>
>    The revision process can now be initiated by the programs.
>
>
>    -
>
>    Google Data Explorer, accessed via Looker, helps programs and colleges
>    track real-time numbers to ensure targets are not exceeded. This also
>    enables real-time tracking of college spending.
>
>
>    -
>
>    Users can see where all charts are in the recruitment process.
>
> Join the GSMS Office Hours
>
> The Graduate Division and ITS will hold a series of virtual office hours
> for GSMS Admissions users throughout the month of January. If you have any
> questions or concerns regarding the new system, please join us in the
> following dates to receive direct assistance from the team:
>
>
>    -
>
>    January 9 from 2:00 to 3:00 pm (Zoom Meeting link
>    <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
>    )
>    -
>
>    January 15 from 10:00 to 11:00 am (Zoom Meeting link
>    <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
>    )
>    -
>
>    January 23 from 2:00 to 3:00 pm (Zoom Meeting link
>    <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
>    )
>    -
>
>    January 27 from 4:00 to 5:00 pm (Zoom Meeting link
>    <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
>    )
>
>
> For more information about GSMS, please visit our website
> <https://graduate.ucr.edu/gsms>. If you have questions or concerns, email
> the project team at gsmsfeedback at ucr.edu.
>
>
> Sincerely,
>
> Lidia Kos
>
> Vice Provost and Dean of Graduate Studies
>
> Graduate Division
>
> Teri Eckman
>
> Executive Director for Campus Enterprise Applications
>
> Information Technology Solutions
>
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