[Campus Notice] GSMS Admissions Is Live!

[UCR Information Technology Solutions]

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Dear Colleagues,

We are pleased to announce that the first phase of the Admissions Module of
GSMS is now live! Training resources, including job aids, are available to
reference on the GSMS training site
<https://goto.ucr.edu/gsms-training>. Please
note that access to the training site is limited. If you would like to
request access, please send an email to gsmsfeedback at ucr.edu.

As shared in our last communication, programs will use the GSMS Admissions
Module to build the Summer and Fall 2026 financial charts (recruitment
packages). You may watch the recorded training sessions on the GSMS
training site should you need a refresher on admissions support type
creation, creating and applying templates, and the routing approval and the
revision process.
Moving Away from GradSIS

As we start moving admissions processes to GSMS, you can also expect to
begin moving away from using GradSIS in your day-to-day operations. Given
that the system’s functionality will be available in GSMS, decommissioning
GradSIS will help us modernize the graduate admission process. However,
GradSIS will not be fully retired until Summer 2026.
What to Expect From GSMS Admissions

Here’s what you can anticipate as you begin utilizing the Admissions Module
of GSMS:

   -

   The system workflow has been updated to account for new roles that were
   not previously factored into GradSIS due to changes in how funding is now
   managed.
   -

   GSMS automates some of the manual tasks you perform, such as the loading
   of fees and NRT, to minimize user entry errors and chart updates.


   -

   GSMS reduces red tape in business processes. Program staff may flag
   applications with no funding in bulk and forward them to the Graduate
   Division, eliminating the need for Graduate Advisor approval. They may also
   apply templates in bulk for applicants with the same residency type.
   -

   There is more flexibility at the start of building charts to ensure that
   the process does not have to start with Graduate Staff; Graduate Advisors
   can now initiate the process.
   -

   The revision process can now be initiated by the programs.


   -

   Google Data Explorer, accessed via Looker, helps programs and colleges
   track real-time numbers to ensure targets are not exceeded. This also
   enables real-time tracking of college spending.


   -

   Users can see where all charts are in the recruitment process.

Join the GSMS Office Hours

The Graduate Division and ITS will hold a series of virtual office hours
for GSMS Admissions users throughout the month of January. If you have any
questions or concerns regarding the new system, please join us in the
following dates to receive direct assistance from the team:


   -

   January 9 from 2:00 to 3:00 pm (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
   )
   -

   January 15 from 10:00 to 11:00 am (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>)
   -

   January 23 from 2:00 to 3:00 pm (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
   )
   -

   January 27 from 4:00 to 5:00 pm (Zoom Meeting link
   <https://ucr.zoom.us/j/92519920847?pwd=LMsQfFWUAJYUwLPKPNnslFd9ZiGQOf.1>
   )


For more information about GSMS, please visit our website
<https://graduate.ucr.edu/gsms>. If you have questions or concerns, email
the project team at gsmsfeedback at ucr.edu.


Sincerely,

Lidia Kos

Vice Provost and Dean of Graduate Studies

Graduate Division

Teri Eckman

Executive Director for Campus Enterprise Applications

Information Technology Solutions
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