[pps-news] PPS User's Group Meeting Minutes

[Grant A Christensen]

TO:  All Departments
FR:  Payroll Office
RE:  May 12, 2011 - PPS User's Group Minutes


PPS User's Group Minutes:
I.                   New Accounting/Payroll Website Tour (http://accounting.ucr.edu/)
There's a new look to the Payroll Website.  The site has been updated to the UCR website standards.  Explore and give Payroll feedback on improvements.  Contact Gabe at gabe.nwandu at ucr.edu<mailto:gabe.nwandu at ucr.edu>.
II.                July 2011 Wage Implementation - Human Resources

HX lump sum, payout 7/1//2011

RX-TX lump sum, payout 7/1/2011

SX step increase, effective 7/1/2011

EX step increase, effective 7/1/2011

PA step increase, effective 7/1/2011

III.            Nominated Summer Session Employees -(http://accounting.ucr.edu/payroll/sum-appt.html )
Please do not separate the academic employees listed on this web page: http://www.accounting.ucr.edu/docs/payroll/sumappts11.pdf<http://accounting.ucr.edu/docs/payroll/sumappts11.pdf>. The listed employees will be teaching summer session classes.  Summer Session department will enter/update additional employment information for these individuals so they can work and be paid this Summer.

On EPER screen, please add department code D01083 as an alternate department and maintain the current home department.   This will assist Summer Sessions in not having to re-hire these employees.   Departments should ensure that foreign instructors are eligible to work through the summer and work permits must be current through September.
The list will be updated as new employees are added.   Make sure to access this list before separating an academic employee.  Please direct your questions/concerns to Teresa Cross at extension 2-2614 or teresa.cross at ucr.edu<mailto:teresa.cross at ucr.edu>.



IV.               Abeyance Process for Student Employees
To extend a student employee's appointment(s) with June 30, 2010 end date(s) who will be returning to the same position in the Fall quarter, please do the following:

1. Use bundle screen "SRNW" for Staff or "ARNW" for Academic.
2. Enter action code 17 (Renewal of Appointment).
3. Appointment line(s): Change end date on the appointment line(s).

4. Distribution line(s): Add new distribution line(s). Do not change the date on the existing distribution line(s).

5. Apply changes to other data fields if necessary.



Please remember to process any changes to the home address, telephone number, check disposition, etc. when the student comes back in the Fall.  If an employee does not return to work as expected, promptly separate the employee.



Graduate Student Appointment(s):

Do not extend the appointment(s) until final grades for Spring 2010 have been posted.  If employment criteria for these employees are not met, the Graduate Division has the authority to revoke the appointment(s).  Graduate students who work during the academic year cannot be employed over 50 percent without the Graduate Dean's prior approval.  Do not use a new appointment line for summer months.



NOTE: The contract with UAW for the Academic Student Employees (BX unit) calls for "a written notice of appointment" before the student employee is actually hired.  The appointment letter must be signed by the BX unit student employee stating that he/she is accepting the position before you can extend the appointment or hire the student on PPS.





V.                 Supplemental Tax Withholding Rate When Paid Separately

            See the Payroll Website for details.  http://accounting.ucr.edu/payroll/supplemental-tax.html



VI.               Web PPS - Phase 2 Implementation

In Phase 2 the direct deposit screen doesn't work.  It will be fixed in Phase 3.  When hiring an employee on the PPS Web setup the employee with a paper check and go to the CICS screen ECHK to setup the direct deposit.



A. Grant Christensen
Payroll Supervisor
University of CA Riverside
(951) 827-1943 Office
(951) 827-3314 Fax
grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>

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