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<p class="MsoNormal">TO: All Departments<o:p></o:p></p>
<p class="MsoNormal">FR: Payroll Office<o:p></o:p></p>
<p class="MsoNormal">RE: May 12, 2011 - PPS User’s Group Minutes<o:p></o:p></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="border:none;padding:0in"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>PPS User’s Group Minutes:<o:p></o:p></b></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">I.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">New Accounting/Payroll Website Tour (<a href="http://accounting.ucr.edu/">http://accounting.ucr.edu/</a>)<o:p></o:p></span></h1>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.5in;line-height:115%">
There’s a new look to the Payroll Website. The site has been updated to the UCR website standards. Explore and give Payroll feedback on improvements. Contact Gabe at
<a href="mailto:gabe.nwandu@ucr.edu">gabe.nwandu@ucr.edu</a>. <span style="font-size:12.0pt;line-height:115%">
<o:p></o:p></span></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">II.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">July 2011 Wage Implementation – Human Resources<o:p></o:p></span></h1>
<p class="MsoPlainText" style="margin-left:.5in">HX lump sum, payout 7/1//2011<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in">RX-TX lump sum, payout 7/1/2011<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in">SX step increase, effective 7/1/2011<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in">EX step increase, effective 7/1/2011<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in">PA step increase, effective 7/1/2011<o:p></o:p></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span lang="EN" style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#666666"><span style="mso-list:Ignore">III.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Nominated Summer Session Employees –(</span><span style="font-size:9.0pt"><a href="http://accounting.ucr.edu/payroll/sum-appt.html">http://accounting.ucr.edu/payroll/sum-appt.html</a> )</span><span lang="EN" style="font-size:9.0pt;font-family:"Arial","sans-serif";color:#666666"><o:p></o:p></span></h1>
<h1 style="margin-left:.5in;mso-list:none"><span lang="EN" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Please do not separate the academic employees listed on this web page:
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="http://accounting.ucr.edu/docs/payroll/sumappts11.pdf" target="_blank"><span lang="EN">http://www.accounting.ucr.edu/docs/payroll/sumappts11.pdf</span></a></span><span lang="EN" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">.
The listed employees will be teaching summer session classes. Summer Session department will enter/update additional employment information for these individuals so they can work and be paid this Summer.<br>
<br>
On EPER screen, please add department code <u>D01083 as an alternate department and maintain the current home department. This will assist S</u>ummer Sessions in not having to re-hire these employees. Departments should ensure that foreign instructors are eligible
to work through the summer and work permits must be current through September.<o:p></o:p></span></h1>
<h1 style="margin-left:.5in;mso-list:none"><span lang="EN" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">The list will be updated as new employees are added. Make sure to access</span><span lang="EN" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black;font-weight:normal">
this list before separating an</span><span lang="EN" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> academic employee. Please direct your questions/concerns to Teresa Cross at extension 2-2614 or
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:teresa.cross@ucr.edu"><span lang="EN" style="color:blue">teresa.cross@ucr.edu</span></a></span><span lang="EN" style="font-size:10.0pt;color:#0070C0">.</span><span lang="EN" style="font-size:10.0pt;color:#666666"><o:p></o:p></span></h1>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;mso-add-space:auto;line-height:115%">
<o:p> </o:p></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">IV.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Abeyance Process for Student Employees<o:p></o:p></span></h1>
<p class="MsoNormal" style="margin-left:.5in">To extend a student employee's appointment(s) with June 30, 2010 end date(s) who will be returning to the same position in the Fall quarter, please do the following:<br>
<br>
1. Use bundle screen "SRNW" for Staff or "ARNW" for Academic.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">2. Enter action code 17 (Renewal of Appointment).<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in">3. Appointment line(s): Change end date on the appointment line(s).<o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst"><span style="font-size:11.0pt">4. Distribution line(s): Add new distribution line(s). Do not change the date on the existing distribution line(s).<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">5. Apply changes to other data fields if necessary.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">Please remember to process any changes to the home address, telephone number, check disposition, etc. when the student comes back in the Fall. If an employee does not return to work as expected,
promptly separate the employee.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">Graduate Student Appointment(s):<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">Do not extend the appointment(s) until final grades for Spring 2010 have been posted. If employment criteria for these employees are not met, the Graduate Division has the authority to revoke
the appointment(s). Graduate students who work during the academic year cannot be employed over 50 percent without the Graduate Dean's prior approval. Do not use a new appointment line for summer months.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">NOTE: The contract with UAW for the Academic Student Employees (BX unit) calls for "a written notice of appointment" before the student employee is actually hired. The appointment letter
must be signed by the BX unit student employee stating that he/she is accepting the position before you can extend the appointment or hire the student on PPS.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><b><span style="font-size:11.0pt"><o:p> </o:p></span></b></p>
<p class="MsoListParagraphCxSpLast" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
<b><span style="font-size:11.0pt;line-height:115%"><o:p> </o:p></span></b></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">V.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Supplemental Tax Withholding Rate When Paid Separately<o:p></o:p></span></h1>
<p class="MsoListParagraphCxSpFirst" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
See the Payroll Website for details. <a href="http://accounting.ucr.edu/payroll/supplemental-tax.html">
http://accounting.ucr.edu/payroll/supplemental-tax.html</a> <o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
<o:p> </o:p></p>
<h1 style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">VI.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Web PPS – Phase 2 Implementation<o:p></o:p></span></h1>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:1.0in;mso-add-space:auto;line-height:115%">
In Phase 2 the direct deposit screen doesn’t work. It will be fixed in Phase 3. When hiring an employee on the PPS Web setup the employee with a paper check and go to the CICS screen ECHK to setup the direct deposit.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A. Grant Christensen<o:p></o:p></p>
<p class="MsoNormal">Payroll Supervisor<o:p></o:p></p>
<p class="MsoNormal">University of CA Riverside<o:p></o:p></p>
<p class="MsoNormal">(951) 827-1943 Office<o:p></o:p></p>
<p class="MsoNormal">(951) 827-3314 Fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:grant.christensen@ucr.edu">grant.christensen@ucr.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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