[pps-news] ABAYANCE PROCESS FOR STUDENT EMPLOYEES

[Grant A Christensen]

May 11, 2011

TO:    All Departments
FR:    Payroll Office
RE:    Abeyance Process for Student Employees
____________________________________________

To extend a student employee's appointment(s) with June 30, 2011 end date(s) who will be returning to the same position in the Fall quarter, please do the following:

1. Use bundle screen "SRNW" for Staff or "ARNW" for Academic.
2. Enter action code 17 (Renewal of Appointment).
3. Appointment line(s): Change end date on the appointment line(s).
4. Distribution line(s): Add new distribution line(s). Do not change the date on the existing distribution line(s).
5. Apply changes to other data fields if necessary.

Please remember to process any changes to the home address, telephone number, check disposition, etc. when the student comes back in the Fall.  If an employee does not return to work as expected, promptly separate the employee.

Graduate Student Appointment(s):
Do not extend the appointment(s) until final grades for Spring 2011 have been posted.  If employment criteria for these employees are not met, the Graduate Division has the authority to revoke the appointment(s).  Graduate students who work during the academic year cannot be employed over 50 percent without the Graduate Dean's prior approval.  Do not use a new appointment line for summer months.

NOTE: The contract with UAW for the Academic Student Employees (BX unit) calls for "a written notice of appointment" before the student employee is actually hired.  The appointment letter must be signed by the BX unit student employee stating that he/she is accepting the position before you can extend the appointment or hire the student on PPS.

Thank you

*********************************************

A. Grant Christensen
Payroll Supervisor
University of CA Riverside
(951) 827-1943 Office
(951) 827-3314 Fax
grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>

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