[pps-news] Benefits Coverage when Employees are not on Pay Status

[Roberta Nardico]

July 20, 2009

 

To:        All Departments

 

Fr:        Payroll Office

 

Re:       Benefits Coverage when Employees are not on pay status

______________________________________________________

 

This is a heads up notice to all departments.  We just ran a query of
the employee database to see how many employees are "INACTIVE" but have
benefits coverage for the month of July 2009.  One hundred and
fifty-eight employees are currently INACTIVE but have assigned BELI
codes of 1, 2, 3, 4 or P.  As you many know, employees with BELI codes
1, 2, 3, 4 or P have benefit coverage on the Payroll/Personnel System
(PPS).  An employee is INACTIVE if there is no active appointment for
the month of July.  Please see the attached spreadsheet.  The list is
sorted by ORG unit and home department code.  Benefit (Medical, Dental,
Vision or Core Medical) premium(s) will be paid to the Insurance
Carrier(s) and the department will be charged automatically if nothing
is done.

 

Please take a look at your employees' employment status especially
academic employees that have 09/09 appointments.  Please process a
separation before July 24, 2009 if an employee is not eligible to
receive pay for July earnings.  A separation date will put a coverage
end date(s) on the benefit(s); and premiums will not be paid
automatically to the Insurance Carrier(s).  Make sure you do not
separate academic employees currently working for summer session.

 

If you fail to process a separation, your department will be charged for
the insurance premium(s) whether the employee receives a pay check or
not.  This practice of billing the department automatically began in
July 2000 when consolidated billing was implemented at UCR.  If you have
any questions, please contact Sonia Kalogonis at x 2-1962.   

 

Thank you.

 

Roberta Nardico

Payroll Supervisor

 

 

 

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