[Physics-faculty] Fiscal Closing Deadlines | Purchasing & Travel

[Arianna Mondragon]

Hello,

FISCAL CLOSE NOTICES
I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 1, 2024. Please let me know if you have any questions and/or concerns.

May 17th
Supply and/or Services Any Orders less than $10,000
In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before May 17, 2024 by the department. If you have a fund expiring and you need to purchase any supply.
Please plan your purchases well in advance and submit your requests via Oracle Financials by May 17th. If there are any questions regarding the preparation of your purchase orders, please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu> for assistance.
June 3rd
Travel Expense Vouchers/ Reimbursement  Requests
And or travel bookings for expiring funds
Due to the high volume of activity at year-end, travel expense reimbursement requests must be approved and in the Accounting Office queue by June 3rd at 5:00 p.m. to ensure posting to the Period 12 Ledger. Therefore, all requests must be received by the Department no later than June 3rd to allow for processing and corrections if/as needed.
All pending travel/conference you plan to attend in June or July needs to be booked before this date
CONTACT
For all procurement questions or concerns please contactphysicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
For questions regarding conference fees please contactphysicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
Monday through Friday  8:00AM- 12:00PM   &   1:00PM- 5:00PM



Thank you,

Arianna Mejia (formally Mondragon)

Travel & Events Coordinator

UC Riverside | Physics & Astronomy

3047 Physics Building | Riverside, California 92521

In-person office hours:  Tuesday, Thursday and Friday, 8AM-5PM

Remote: Monday, Wednesday

[cid:f4606cea-1a7c-42d7-a8dc-62f46fc7e05e]
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