[Physics-faculty] Fiscal Closing Deadlines | Purchasing & Travel

[Jennifer E Reising]

[cid:image002.png at 01DA9D38.194877C0]<https://plantbiology.ucr.edu/>FISCAL CLOSE NOTICES
I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 1, 2024. Please let me know if you have any questions and/or concerns.
May 8th
Supply/Services Orders greater than $10,000
Any orders over the $10,000.00 threshold requires procurement services for processing.  If you have a fund expiring and you need to purchase equipment, supplies and or services over the $10,000 threshold these need to be sent to Valerie via Oracle no later than May 8th at 5pm.
May 17th
Supply and/or Services Any Orders less than $10,000
In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before May 17, 2024 by the department. If you have a fund expiring and you need to purchase any supply.
Please plan your purchases well in advance and submit your requests via Oracle Financials by May 17th. If there are any questions regarding the preparation of your purchase orders, please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu> for assistance.
June 3rd
Travel Expense Vouchers/ Reimbursement  Requests
And or travel bookings for expiring funds
Due to the high volume of activity at year-end, travel expense reimbursement requests must be approved and in the Accounting Office queue by June 3rd at 5:00 p.m. to ensure posting to the Period 12 Ledger. Therefore, all requests must be received by the Department no later than June 3rd to allow for processing and corrections if/as needed.
All pending travel/conference you plan to attend in June or July needs to be booked before this date
CONTACT
For all procurement questions or concerns please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
For questions regarding conference fees please contact physicspurchandtrvl at ucr.edu<mailto:physicspurchandtrvl at ucr.edu>
Monday through Friday                        8:00AM- 12:00PM   &   1:00PM- 5:00PM





Kind regards,

Jennifer Reising
Financial Services Supervisor
UC Riverside | Physics & Astronomy
3047 Physics Building | Riverside, California 92521
Office: 951.827.5033 | jreising at ucr.edu<mailto:jreising at ucr.edu>
In-person office hours:  Monday, Wednesday & Thursday from 8:00 am - 5:00 pm
Virtual office hours:  Tuesday & Friday from 8:00 am - 5:00 pm
[cid:image001.png at 01DA9D38.194877C0]





-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.ucr.edu/pipermail/physics-faculty/attachments/20240503/9e990c17/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 5487 bytes
Desc: image001.png
URL: <https://lists.ucr.edu/pipermail/physics-faculty/attachments/20240503/9e990c17/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 7563 bytes
Desc: image002.png
URL: <https://lists.ucr.edu/pipermail/physics-faculty/attachments/20240503/9e990c17/attachment-0003.png>