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Hello, </div>
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<b>FISCAL CLOSE NOTICES</b></div>
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I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this communication are final. Requests submitted after the deadlines outlined below may not be processed
until after July 1, 2024. Please let me know if you have any questions and/or concerns.</div>
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<b>May 17th</b></div>
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<i>Supply and/or Services Any Orders less than $10,000</i></div>
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In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before
<span style="color: rgb(237, 92, 87);">May 17, 2024</span> by the department. <b>
If you have a fund expiring and you need to purchase any supply.</b></div>
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Please plan your purchases well in advance and submit your requests via Oracle Financials by May 17th. If there are any questions regarding the preparation of your purchase orders, please contact
<span style="color: rgb(5, 99, 193);"><a href="mailto:physicspurchandtrvl@ucr.edu" id="OWA939d32d5-b8a6-51d6-dc3f-dbc24c7ab668" class="OWAAutoLink" data-linkindex="2" data-loopstyle="linkonly" style="color: rgb(5, 99, 193); margin: 0px;">physicspurchandtrvl@ucr.edu</a></span> for
assistance.</div>
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<b>June 3rd</b></div>
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Travel Expense Vouchers/ Reimbursement Requests</div>
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<b>And or travel bookings for expiring funds</b></div>
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Due to the high volume of activity at year-end, travel expense reimbursement requests must be approved and in the Accounting Office queue by June 3rd at 5:00 p.m. to ensure posting to the Period 12 Ledger. Therefore, all requests must be received by the Department
no later than June 3rd to allow for processing and corrections if/as needed.</div>
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<b>All pending travel/conference you plan to attend in June or July needs to be booked before this date</b></div>
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<b>CONTACT</b></div>
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For all procurement questions or concerns please contact<span style="color: rgb(5, 99, 193);"><a href="mailto:physicspurchandtrvl@ucr.edu" id="OWA141b8d89-3a11-cce1-9da0-fd024253e7aa" class="OWAAutoLink" data-linkindex="3" data-loopstyle="linkonly" style="color: rgb(5, 99, 193); margin: 0px;">physicspurchandtrvl@ucr.edu</a></span></div>
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For questions regarding conference fees please contact<span style="color: rgb(5, 99, 193);"><a href="mailto:physicspurchandtrvl@ucr.edu" id="OWAcb3c8149-daa8-a713-8f93-05f212989e26" class="OWAAutoLink" data-linkindex="4" data-loopstyle="linkonly" style="color: rgb(5, 99, 193); margin: 0px;">physicspurchandtrvl@ucr.edu</a></span></div>
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Monday through Friday 8:00AM- 12:00PM & 1:00PM- 5:00PM</div>
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<span style="font-family: "Book Antiqua", serif; font-size: 10pt; color: rgb(46, 116, 181);">Thank you,</span></p>
<p style="text-align: left; background-color: rgb(255, 255, 255); margin: 0px;"><span style="font-family: "Lucida Handwriting", "Apple Chancery", cursive; font-size: 11pt; color: rgb(23, 78, 134);">Arianna Mejia
</span><span style="font-family: Candara, Optima, sans-serif; font-size: 9pt; color: rgb(23, 78, 134);"><i>(formally Mondragon)</i></span></p>
<p style="text-align: left; background-color: rgb(255, 255, 255); margin: 0px; font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(36, 36, 36);">
<span style="font-family: "Franklin Gothic Medium", "Avenir Next Condensed Medium", sans-serif; color: rgb(0, 0, 0);">Travel & Events Coordinator</span></p>
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<span style="color: black;">UC Riverside<b> |</b> Physics & Astronomy</span></p>
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<span style="color: black;">3047 Physics Building <b>|</b> Riverside, California 92521</span></p>
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<span style="color: rgb(68, 114, 196); background-color: silver;"><b>In-person office hours: Tuesday, Thursday and Friday, 8AM-5PM</b></span></p>
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<span style="color: rgb(68, 114, 196); background-color: silver;"><b>Remote: Monday, Wednesday</b></span></p>
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