[Ying-announcements] Fwd: [Envisci-all] Policy 900-25 Travel Form (with attachment)

[Sam Ying]

Thanks Danielle!!

On Tue, May 18, 2021 at 5:07 PM Danielle Stevenson <dstev013 at ucr.edu> wrote:

> Here is the travel form with info:
>
> ---------- Forwarded message ---------
> From: Amber Naomi Rhemrev <amber.rhemrev at ucr.edu>
> Date: Wed, Mar 24, 2021 at 4:58 PM
> Subject: [Envisci-all] Policy 900-25 Travel Form (with attachment)
> To: envisci-all at lists.ucr.edu <envisci-all at lists.ucr.edu>
>
>
> Hello All,
>
>
>
> Due to the continued pandemic and restricted traveling conditions, UCR has
> updated the travel policy and is now requiring an additional form be
> completed and approved prior to any travel taking place.
>
>
>
> Attached is a the new travel form that will need to be completed for any
> upcoming travel by the faculty or any member of that faculty’s lab group.
> This includes daily rentals from Fleet and department owned vehicles. The
> form will need to be signed by the traveler, their supervisor, the Dean,
> and the Provost. Once the form has been filled out it can be sent back to
> BEES signed by the traveler or without signatures and BEES can send through
> DocuSign to the requestor, their supervisor and then route to the Dean’s
> office where they will send to the Provost. This form should be routed
> through the BEES transactors and should not be sent directly to the Dean or
> the Provost. Due to the high level signatures that are required it is
> suggested that the travel form be submitted a minimum 3 weeks prior to any
> trip to allow time for the approval process.
>
>
>
> However, the form, generally intended for individual use does allow to add
> team members to the “trip.” My suggestion is that one form for each lab is
> submitted, and provide a date range (today through June 30, 2021) since
> many travelers navigate their travels based on weather and field conditions
> or go often to collect field samples. A Team Travel memo should be
> submitted with the form if you are including all members of your lab/team.
> There is additional information that will need to be completed by the
> faculty as to the justification for the travel, why it is essential and the
> steps being taken to mitigate risk, etc..
>
>
>
> Please note in conjunction with the new interim travel policy 900-25
> <https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25>,
> all travel approved and deemed essential should follow current UCR
> guidelines during the pandemic. Additionally, the campus also advises
> travelers view the current CDC guidelines when traveling for both UCR
> business and personal travel.
> https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-during-covid19.html
>
>
>
> Please let me know if you have any questions or concerns.
>
>
>
> Thank you,
>
>
>
> Amber Rhemrev
>
> *Financial Services Supervisor *
>
> UC Riverside – BEES Administrative Unit
>
> 2460 Geology Bldg., Suite B
>
> Riverside, CA  92521
>
> (951) 827-7076 │ arhemrev at ucr.edu
>
>
>
> *Virtual Office Hours: M-F, 8:00AM – 4:30PM*
>
>
>
> *The UCR campus is currently closed. The BEES Administrative unit has been
> reduced to minimal staffing with most staff working remotely. Please allow
> for reasonable response time on all emails.*
>
>
>
> *If you are receiving this email outside of your typical working hours, I
> hope you feel no pressure to read or respond until your schedule and
> workload permit. *
>
>
> _______________________________________________
> Envisci-all mailing list
> Envisci-all at lists.ucr.edu
> https://lists.ucr.edu/mailman/listinfo/envisci-all
>
>
> --
> Danielle Stevenson
> PhD Student in Environmental Toxicology
> Foundation for Food & Agricultural Research Fellow
> *Soil Biogeochemistry Group *
> https://ucrsoils.weebly.com/
> *University of California Riverside*
>
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>
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