[Ying-announcements] Fwd: [Envisci-all] Policy 900-25 Travel Form (with attachment)

[Danielle Stevenson]

Here is the travel form with info:

---------- Forwarded message ---------
From: Amber Naomi Rhemrev <amber.rhemrev at ucr.edu>
Date: Wed, Mar 24, 2021 at 4:58 PM
Subject: [Envisci-all] Policy 900-25 Travel Form (with attachment)
To: envisci-all at lists.ucr.edu <envisci-all at lists.ucr.edu>


Hello All,



Due to the continued pandemic and restricted traveling conditions, UCR has
updated the travel policy and is now requiring an additional form be
completed and approved prior to any travel taking place.



Attached is a the new travel form that will need to be completed for any
upcoming travel by the faculty or any member of that faculty’s lab group.  This
includes daily rentals from Fleet and department owned vehicles. The form
will need to be signed by the traveler, their supervisor, the Dean, and the
Provost. Once the form has been filled out it can be sent back to BEES
signed by the traveler or without signatures and BEES can send through
DocuSign to the requestor, their supervisor and then route to the Dean’s
office where they will send to the Provost. This form should be routed
through the BEES transactors and should not be sent directly to the Dean or
the Provost. Due to the high level signatures that are required it is
suggested that the travel form be submitted a minimum 3 weeks prior to any
trip to allow time for the approval process.



However, the form, generally intended for individual use does allow to add
team members to the “trip.” My suggestion is that one form for each lab is
submitted, and provide a date range (today through June 30, 2021) since
many travelers navigate their travels based on weather and field conditions
or go often to collect field samples. A Team Travel memo should be
submitted with the form if you are including all members of your lab/team.
There is additional information that will need to be completed by the
faculty as to the justification for the travel, why it is essential and the
steps being taken to mitigate risk, etc..



Please note in conjunction with the new interim travel policy 900-25
<https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25>,
all travel approved and deemed essential should follow current UCR
guidelines during the pandemic. Additionally, the campus also advises
travelers view the current CDC guidelines when traveling for both UCR
business and personal travel.
https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-during-covid19.html



Please let me know if you have any questions or concerns.



Thank you,



Amber Rhemrev

*Financial Services Supervisor *

UC Riverside – BEES Administrative Unit

2460 Geology Bldg., Suite B

Riverside, CA  92521

(951) 827-7076 │ arhemrev at ucr.edu



*Virtual Office Hours: M-F, 8:00AM – 4:30PM*



*The UCR campus is currently closed. The BEES Administrative unit has been
reduced to minimal staffing with most staff working remotely. Please allow
for reasonable response time on all emails.*



*If you are receiving this email outside of your typical working hours, I
hope you feel no pressure to read or respond until your schedule and
workload permit. *


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Envisci-all at lists.ucr.edu
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-- 
Danielle Stevenson
PhD Student in Environmental Toxicology
Foundation for Food & Agricultural Research Fellow
*Soil Biogeochemistry Group *
https://ucrsoils.weebly.com/
*University of California Riverside*
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