[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Feb 10, 2023 – Feb 17, 2023

[UCPath, University of California]

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To:  UCPath Transactors

UCPath Changes & Enhancements:  February 10, 2023 – February 17, 2023


Other Updates & Reminders:  Users can access updated Workforce Administration and Payroll materials in UCHelp. The UCPath help site<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html> was updated to reflect these changes.

     *   Workforce Administration (PHCMWFAL270: PayPath Transactions):
        *   Job Aid: PayPath Transactions – Action Codes, Reason Codes and Descriptions (Academic)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCjobaids/UCPC_PHCMWFAL270JA_PayPathTransactions_ActionReasonCodesDescriptionsACAD_D2Rev00.pdf>
        *   Added a description for UNX – University Extension
     *   Payroll (Location Support for Payroll):
        *   Job Aid: Review the Payroll Processing Schedule<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCjobaids/UCPC_PAYSCHED_ReviewThePayrollProcessingSchedule.pdf>
        *   Updated the GL post confirm column headings and clarified Mass PayPath pay frequencies in the stop processing PayPath column


Did you know? Requests to exceed the maximum vacation accrual limit must have CHRO and COE approval.

  *   From June 1, 2020 through June 30, 2022, the requirement in Section III.B.5 of the Absence from Work Policy (PPSM-2.210) was temporarily lifted to allow policy-covered staff more time to use their accrued vacation leave to bring their accruals below the maximum.
  *   Starting July 1, 2022, policy-covered staff who are over their maximum vacation leave accrual limit — and who were provided with at least an additional four months within which to take vacation leave during the temporary change period — will no longer accrue additional vacation leave until they bring their vacation leave balance below their maximum.
  *   Once a staff member has brought their balance down below the maximum, vacation will accrue again. If an employee’s vacation accruals subsequently go back above the maximum, and a location wishes to request another four-month extension for that individual, a request for an exception to Section III.B.5 of the Absence from Work policy must be submitted by a location’s CHRO to Systemwide HR.
  *   If the exception request is approved by Systemwide HR, it should then be attached to the eForm.


































































































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