[Campus Notice] Reminder: June 15 Rollout of New UCR Google Workspace Storage Quotas

[UCR Information Technology Solutions]

Good Morning!

This is a reminder that the implementation of your new Google Workspace
storage quota of 25 GB will begin rolling out on June 15, 2024.

To reiterate my March 15 communication (attached), your access to all
Google Workspace services available to you will remain unchanged. This
includes R’Mail, Drive, Photos, Docs, Sheets, Slides, Forms, and Gemini
(formerly Bard). However, you are encouraged to review the data you are
currently storing and to regularly perform a cleanup. Here are helpful tips
to manage your UCR data storage:


   -

   See your current storage usage <https://drive.google.com/drive/quota>
   -

   Use Google Takeout to export your data from your UCR Google account
   <https://ucrsupport.service-now.com/ucr_portal/?id=kb_article_view&sysparm_article=KB0012120>
   -

   Transfer ownership of files/folders
   <https://support.google.com/drive/answer/2494892?hl=en&co=GENIE.Platform%3DDesktop#:~:text=Open%20a%20Google%20Docs%2C%20Sheets,Transfer%20ownership.>
   containing UCR data (especially research data) to an individual with an
   active University role (e.g., a faculty or staff member)


I also ask that you take note of the new storage limit for alumni
<https://ucrsupport.service-now.com/ucr_portal?id=kb_article_view&sysparm_article=KB0012202>
so you can prepare accordingly.

If you have any questions about storage options, please contact ITS at
(951) 827-4848 or email workspacequestions at ucr.edu.


Sincerely,

Matthew Gunkel

Associate Vice Chancellor and Chief Information Officer

Information Technology Solutions

University of California, Riverside





*Please Note: This email account is not monitored by ITS staff. If you
require technical support, please take one of the following actions:*

   - Visit the ITS website at its.ucr.edu to find self-help articles,
   submit and track support tickets, request IT services, and more.
   - For live support, you can contact the BearHelp helpdesk during normal
   business hours (M-F, 8am-5pm) at 951-827-4848
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