[pps-news] FW: CX Wage Implementation update (3)

Tue Jan 31 10:11:04 PST 2012

January 31, 2012,
Re-distributed through PPS-NEWS
-----------------------------------------------
January 30, 2012

TO:  Chief Financial and Administrative Officers

RE:  Web Merit timeline for CX step increases, effective February 1, 2012

The conversion from half-step to whole step numbering for CX unit employees is expected to be completed and updated in PPS by tomorrow morning.  This update is being coordinated by the Payroll office and Human Resources.   No departmental data entry is required.

The preliminary web merit roster will be released for department review on Wednesday, February 1st, after 1 pm.  The timeline to implement the CX step increases will involve several phases:  a review of the preliminary roster (3 ½ days), data entry to Web Merit (3 ½ days), and organizational unit review (1 day).  It is important that the preliminary roster be reviewed carefully to ensure all eligible employees appear on the roster.  Additionally, department Web Merit users will be required to enter each employee's performance appraisal rating and appraisal date.  This information should be gathered in advance of the data entry phase that begins February 7th.

Important Dates

Action

Comments

February 1, 2012 (Wednesday) after 1 PM

Review of the Preliminary Web Merit Roster by departments users

Department users begin review of the Preliminary Rosters for the CX web merit cycle. If employees have been incorrectly included or excluded on the preliminary roster, the employee's PPS record will need to be updated to reflect the correct information.

Corrections to PPS can be made February 1-6th. Corrections will be reflected on the Final roster.

February 6, 2012 (Monday) 5PM

Last day to enter updates and corrections to PPS before the Final Roster is generated. Due by 5PM.

Only 1 preliminary roster will be generated.

February 7, 2012 (Tuesday)

Final Roster is generated.  Access is limited to HR and Control Unit users on February 7th until 1PM.

Final Roster is open for HR and Control Unit users until 1PM.

February 7, 2012 (Tuesday) after 1PM

Data entry into the Final Web Merit Roster by department users

Final Roster is made available to Department users to begin data input after 1PM.

Final Roster is open for department data entry from 02/7/2012 through 02/10/2012.

February 10, 2012
(Friday)

Last day for Department users to enter or edit data in the Final Roster.

February 13, 2012
(Monday)

Organizational unit review of Web Merit Roster data

Final Roster is closed to Department users but open to Control Unit users.  Control Unit users review and obtain approval for merit recommendations.

Signed Costing Summaries are due in Resource Planning &Budget. Forward to Cindy Williams.

Final Roster is open for Control Unit users on 02/13/2012.

February 14, 2012
(Tuesday)

EDB Update

The evening of February 14th the EDB will be updated with the new steps and rates.

February 15, 2012
(Wednesday)

Department users audit data in PPS

March 1, 2012
(Thursday)

Step increase reflected on March 1 payroll check for eligible CX unit employees
PLUS
3% range adjustment reflected on March 1 payroll check for covered CX unit employees.

May 1, 2012
(Tuesday)

One-time non-base building lump sum payment for eligible CX unit employees.

For questions, please call Scott Biggerstaff, Human Resources at extension 2-1441 or email at scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu>.

Cynthia Señeriz
Human Resources
Voice:951.827.2464

From: Cynthia A Seneriz
Sent: Friday, January 20, 2012 1:58 PM
To: sally.tavizon at ucr.edu<mailto:sally.tavizon at ucr.edu>; Patrick Hartney (pat at engr.ucr.edu<mailto:pat at engr.ucr.edu>); nathaniel.jones at ucr.edu<mailto:nathaniel.jones at ucr.edu>; Laurie Gustafson; millie.garrison at ucr.edu<mailto:millie.garrison at ucr.edu>; tom.weaver at ucr.edu<mailto:tom.weaver at ucr.edu>; david.rios at ucr.edu<mailto:david.rios at ucr.edu>; sellyna.ehlers at ucr.edu<mailto:sellyna.ehlers at ucr.edu>; karim.zahedi at ucr.edu<mailto:karim.zahedi at ucr.edu>; shelley.gupta at ucr.edu<mailto:shelley.gupta at ucr.edu>; Lai, Kennett; charles.greer at ucr.edu<mailto:charles.greer at ucr.edu>; danny.kim at ucr.edu<mailto:danny.kim at ucr.edu>; Jan L Wildman (jan.wildman at ucr.edu<mailto:jan.wildman at ucr.edu>); Joann.javier at ucr.edu<mailto:Joann.javier at ucr.edu>; georgianne.carlson at ucr.edu<mailto:georgianne.carlson at ucr.edu>; Jocelyn Nakashige
Cc: Marilyn Voce (marilyn.voce at ucr.edu<mailto:marilyn.voce at ucr.edu>); gabe.nwandu at ucr.edu<mailto:gabe.nwandu at ucr.edu>; Scott Biggerstaff (scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu>); cindy.williams at ucr.edu<mailto:cindy.williams at ucr.edu>; Grant A Christensen (grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>)
Subject: RE: CX Wage Implementation update (2)

January 20, 2012

TO:  Chief Financial and Administrative Officers

RE:  CX Wage Implementation, effective February 1, 2012

This is to confirm that the 3% range adjustment for CX unit employees was completed, and is reflected in PPS, with an effective date of February 1, 2012.  The conversion from half-step to whole step numbering will not be handled by a systemwide update.  In consultation with Gabe Nwandu, Payroll Director, we will adapt the functionality of Web Merit to assist with the step conversion in PPS on this campus.  Human Resources and the Payroll office will manage the step conversion process.  As a result, the web merit rosters cannot be released for department review until Wednesday, February 1st.

The Web Merit system will be used to implement the February 1, 2012 CX step increase.  The following information is provided to familiarize you with the eligibility criteria and the web merit application.

Step Increase Eligibility for CX Employee Group
Eligibility is based on the following criteria.

1.       CX unit members who are career and non-probationary as of February 1, 2012.

2.       CX unit members who have satisfactory or better performance.

3.       CX unit members who are within range.  A merit increase cannot result in a pay rate that exceeds the maximum step.

For eligible CX unit members, Article 45 of the CX contract stipulates a one-step merit increase based on satisfactory or better performance.

Web Merit User Access
Department and Control Unit users who have been previously granted access to the Web Merit system during prior merit cycles will continue to have access to the Web Merit system for the CX merit cycles.  New hires or other staffing changes may require new users to be granted access to the Web Merit system.  To confirm if you or others within your organizational unit already have access to Web Merit, please contact Grant Christensen at extension 2-1943 or by email at grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>.

For new users to the Web Merit system, training is available.  Please contact Scott Biggerstaff at extension 2-1441 or by email at scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu> to make arrangements.

PPS Data Clean-Up
The Web Merit Roster is generated by the Web Merit system based on the employee data stored in the Payroll/Personnel System (PPS).  The following data elements in PPS are used to determine merit eligibility by the Web Merit system:

1.       The "Appointment Type" field must be equal to "2" or "7", indicating career or partial-year career status.

2.       The hire date must be equal to August 1, 2011 or earlier.

3.       The "Review Date" field must be equal to or prior to 02/2012.

4.       The "Review Type" field must be equal to "2", which indicates "merit eligible".

5.       Distribution and appointment end dates must extend beyond 02/01/2012.

6.       Merit increases cannot exceed the maximum of a salary range.  If an employee is at the maximum step, a merit increase cannot be awarded.  In these instances, the salary Review Type field should be updated in PPS to reflect a code of "5", which indicates "no salary review, at maximum."

To ensure the most accurate data possible in PPS, a PPS checklist is attached that contains an explanation of the PPS data fields that should be audited (PPS Data Audit in Prep for Web Merit) for employees in the CX bargaining unit.  The HRDW is a resource that can be used to create a report to review and audit the PPS data elements for the CX employee group.  For assistance with using the HRDW, please contact Scott Biggerstaff.  All corrections to PPS must be completed by close of business on February 6th, 2012 in order to be captured on the final merit roster.  A detailed timeline will follow with implementation specifics.

For questions, please contact me, or call Scott Biggerstaff, Human Resources at extension 2-1441 or email at scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu>.

Thank you.
Cynthia

Cynthia Señeriz
Human Resources
Voice:951.827.2464

From: Cynthia A Seneriz
Sent: Thursday, January 19, 2012 11:49 AM
To: sally.tavizon at ucr.edu<mailto:sally.tavizon at ucr.edu>; Patrick Hartney (pat at engr.ucr.edu<mailto:pat at engr.ucr.edu>); nathaniel.jones at ucr.edu<mailto:nathaniel.jones at ucr.edu>; Laurie Gustafson; millie.garrison at ucr.edu<mailto:millie.garrison at ucr.edu>; tom.weaver at ucr.edu<mailto:tom.weaver at ucr.edu>; david.rios at ucr.edu<mailto:david.rios at ucr.edu>; sellyna.ehlers at ucr.edu<mailto:sellyna.ehlers at ucr.edu>; karim.zahedi at ucr.edu<mailto:karim.zahedi at ucr.edu>; shelley.gupta at ucr.edu<mailto:shelley.gupta at ucr.edu>; Lai, Kennett; charles.greer at ucr.edu<mailto:charles.greer at ucr.edu>; danny.kim at ucr.edu<mailto:danny.kim at ucr.edu>; Jan L Wildman (jan.wildman at ucr.edu<mailto:jan.wildman at ucr.edu>); Joann.javier at ucr.edu<mailto:Joann.javier at ucr.edu>; georgianne.carlson at ucr.edu<mailto:georgianne.carlson at ucr.edu>; Jocelyn Nakashige
Cc: Marilyn Voce (marilyn.voce at ucr.edu<mailto:marilyn.voce at ucr.edu>); gabe.nwandu at ucr.edu<mailto:gabe.nwandu at ucr.edu>; Scott Biggerstaff (scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu>); cindy.williams at ucr.edu<mailto:cindy.williams at ucr.edu>
Subject: CX Wage Implementation update

January 19, 2012

TO:  Chief Financial and Administrative Officers

RE:  CX Wage Implementation, effective February 1, 2012

The 3% range adjustment for CX unit employees is scheduled to run this evening.  At this time, it appears that the conversion from half-step to whole step numbering may need to be coordinated separately.  We are still waiting for final word from the Office of the President, whether this conversion will be handled by a systemwide update, or left up to the campuses to implement locally.  This may delay the release of the web merit rosters to Tuesday, January 31st, in order to accomplish this.

The February 1st wage implementation includes two components: a 3% range adjustment and a one-step increase.  The one-step increase applies to non-probationary career employees who have received a performance rating of satisfactory or better.  I anticipate that the implementation timeline will be finalized by Monday, January 23, and distributed via email.  In the meantime, please utilize this time to review the PPS data for CX unit employees to ensure all appointment data is correct, and to gather the performance appraisal rating and appraisal date for CX unit employees eligible for the one-step increase.

For questions, please contact me, or call Scott Biggerstaff, Human Resources at extension 2-1441 or email at scott.biggerstaff at ucr.edu<mailto:scott.biggerstaff at ucr.edu>.

Thank you.
Cynthia

Cynthia Señeriz
Human Resources
Voice:951.827.2464
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