[pps-news] PARTIAL-YEAR CAREER POSITIONS

[Grant A Christensen]

May 11, 2011

TO:   ALL DEPARTMENTS
FR:   PAYROLL OFFICE
RE:   PARTIAL-YEAR CAREER POSITIONS
__________________________________________________

INITIAL SETUP (Use "EAPP" screen)
Enter and update appointment type code "7" on the appointment line to correctly identify these employees if you haven't already done so. This is very critical because it's the only way to identify this group on PPS so retirement service credit will be given to them during the months they're on furlough. Enter 9, 10 or 11 on the basis code (appointment line) to correctly identify the number of months on pay status. Do not enter anything on the "paid over" field.

FURLOUGH MONTH (S)
Use the bundle screen "LEAV". Please continue to put these employees on "LEAVE OF ABSENCE WITHOUT PAY" when they're on furlough.

Leave of Absence Action Code: "08"
Leave Of Absence Begin Date: "Enter a date"
Leave of Absence Return Date: "Enter a date"
Leave of Absence Type: "10" (Furlough).

The payroll office will schedule university contributions for these employees during the months they're on furlough based on a report we generate from PPS.

Please make sure the employees contact the Benefits Office to complete and send to the Payroll Office a Benefit Insurance Continuation (BIC) form with a check payable to the Regents of the University of California. This check should include payments for all employee-paid insurance premiums.

Exceptions:
If furlough time off is not for a full month, a BIC form is not required.  Employee paid benefits will be deducted from the partial month's wage payment.  A check may be required if the partial wage payment does not cover the required deductions.  If employee is participating in the Payroll Deduction Plan, a BIC form is not required. Employee paid benefits will be deducted from the refund check(s). The payroll deduction plan authorization form (UPAY 785) is always used to elect participation in the deduction plan.  The deduction plan is optional, but if chosen, a new form is required every year upon return from furlough.

Thank you

**********************************

A. Grant Christensen
Payroll Supervisor
University of CA Riverside
(951) 827-1943 Office
(951) 827-3314 Fax
grant.christensen at ucr.edu<mailto:grant.christensen at ucr.edu>

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