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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">May 11, 2011<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">TO: ALL DEPARTMENTS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">FR: PAYROLL OFFICE<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">RE: PARTIAL-YEAR CAREER POSITIONS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">__________________________________________________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">INITIAL SETUP (Use "EAPP" screen)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Enter and update appointment type code "7" on the appointment line to correctly identify these employees if you haven't already done so. This is very critical because
it's the only way to identify this group on PPS so retirement service credit will be given to them during the months they're on furlough. Enter 9, 10 or 11 on the basis code (appointment line) to correctly identify the number of months on pay status. Do not
enter anything on the "paid over" field.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">FURLOUGH MONTH (S)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Use the bundle screen "LEAV". Please continue to put these employees on "LEAVE OF ABSENCE WITHOUT PAY" when they're on furlough.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Leave of Absence Action Code: "08"<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Leave Of Absence Begin Date: "Enter a date"<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Leave of Absence Return Date: "Enter a date"<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Leave of Absence Type: "10" (Furlough).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">The payroll office will schedule university contributions for these employees during the months they're on furlough based on a report we generate from PPS.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Please make sure the employees contact the Benefits Office to complete and send to the Payroll Office a Benefit Insurance Continuation (BIC) form with a check payable
to the Regents of the University of California. This check should include payments for all employee-paid insurance premiums.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Exceptions:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">If furlough time off is not for a full month, a BIC form is not required. Employee paid benefits will be deducted from the partial month's wage payment. A check may
be required if the partial wage payment does not cover the required deductions. If employee is participating in the Payroll Deduction Plan, a BIC form is not required. Employee paid benefits will be deducted from the refund check(s). The payroll deduction
plan authorization form (UPAY 785) is always used to elect participation in the deduction plan. The deduction plan is optional, but if chosen, a new form is required every year upon return from furlough.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif"">Thank you<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Trebuchet MS","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal">**********************************<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A. Grant Christensen<o:p></o:p></p>
<p class="MsoNormal">Payroll Supervisor<o:p></o:p></p>
<p class="MsoNormal">University of CA Riverside<o:p></o:p></p>
<p class="MsoNormal">(951) 827-1943 Office<o:p></o:p></p>
<p class="MsoNormal">(951) 827-3314 Fax<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:grant.christensen@ucr.edu">grant.christensen@ucr.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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