[pps-news] CUE Agreement Regarding the Effects of Temporary Layoff

[Roberta Nardico]

February 2, 2010

 

TO:    All PPS Transactors

FR:     Human Resources

Re:     CUE Agreement Regarding the Effects of Temporary Layoff

 

The programming necessary to update PPS with the CUE Agreement Regarding the Effects of Temporary Layoff took place the evening of January 30, 2010.  The same general principles in PPS that applied to the Furlough/Salary Reduction program will apply to the CUE Agreement Regarding the Effects of Temporary Layoff.  Below is a summary of the key points to keep in mind.

 

Effective Date

The program has established reduction distributions in PPS for CX employees subject to the  CUE Agreement Regarding the Effects of Temporary Layoff, beginning with February earnings to be reflected on the March payroll check.  The Agreement will remain in effect for 12 months.

 

Departmental Manual Corrections and Updates to PPS 

The programming created salary reduction distribution lines for CX employees.  Manual corrections/additions to the salary reduction distribution line(s) or removal of the salary reduction distribution lines in PPS will be required for the following situations:

1.       CX employees who were already subject to temporary layoff

2.       CX employees who are paid on funds that are exempted from the Furlough/Salary Reduction program

3.       CX employees who opted not to have his/her pay reduced by regular amounts so that his/her pay would fully reflect the reduction for temporary layoff days during the applicable pay period(s)

4.       New CX hires that are added to PPS after the programming update this evening

For situations that fall under 1, 2, 3, and 4 above, the department is responsible for updating or removing the salary reduction distribution line(s) appropriately.

 

Payroll Office Updates to PPS for Former START Participants

Former START participants in the CX unit who are now subject to the CUE Agreement Regarding the Effects of Temporary Layoff will receive credit if they participated in START between September 1st and November 30th, 2009.  The Payroll and Human Resources offices will be working together to implement these specific updates centrally in the Payroll Office.  

1.       The credit will result in a shortened duration of participation under the CUE Agreement.  The total number of accrued temporary layoff days will be based on the number of months in which the individual participates under the CUE Agreement Regarding the Effects of Temporary Layoff.    

2.       The Payroll Office will create the salary reduction distribution line(s) for these individuals or update the salary reduction distribution lines.  The end date will  be based on the salary savings credit from the terminated START agreement.

ü  For those organizational units with CX employees who will receive credit for their former START participation, a separate worksheet and email message was forwarded to the Chief Financial and Administrative Officer for the organizational unit.  The worksheet lists the former START participants in each organization (according to our records), the calculations that support the START credit, and the adjusted end date that the Payroll Office will enter into PPS. 

 

Accrual and Usage of Temporary Layoff (TLO) Days

Temporary layoff days will accrue in a manner similar to the accrual of furlough days in PPS.  

1.       CX employees will have until 12/31/2010 to take the TLO days.

2.       Because the agreement permitted CX employees to apply the temporary layoff days to the holiday closure, in these cases there will be a negative balance of accrued TLO days for a number of months until the monthly accrual zeroes out the negative balance.  

3.       TLO days will be recorded on the timesheet in the furlough column.   

4.       TLO is tracked to the ¼ hour increment.

5.       The DOS code FUT will be used to record the TLO days. 

 

Verification

The most efficient means of verification is through the Human Resources Data Warehouse (HRDW) application.  At a minimum, the HRDW query should use the following criteria: Fiscal Year = 2010, Fiscal Period = 7, Bargaining Unit Code = CX, and Department Code = (your unit) with the following output from the Employee Column (Employee id, First Name, Last Name), Appointment Column (Title Unit Code and Description), and Distribution Column (Account, Activity, Fund, Function, Cost Center Project Code, DOS Code and DOS Description, Distribution Begin Date, Distribution end Date, Distribution Number, Distribution Pay Rate, and Distribution Percent).  For more information on the HRDW please refer to the following webpage:  http://cnc.ucr.edu/hrdw/ 

 

 

For payroll questions, please contact 

Ø  Roberta Nardico, Payroll (roberta.nardico at ucr.edu <mailto:roberta.nardico at ucr.edu> ), x-21943

Ø  Gabe Nwandu, Payroll (gabe.nwandu at ucr.edu <mailto:gabe.nwandu at ucr.edu> ), x-21956

For other questions, including the calculation of credit for former START participants, please contact

Ø  Cynthia Seneriz, Human Resources (cynthia.seneriz at ucr.edu <mailto:cynthia.seneriz at ucr.edu> ), x-22464  

 

 

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