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<div class=Section1>
<p class=MsoNormal>February 2, 2010<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b>TO: All PPS Transactors<o:p></o:p></b></p>
<p class=MsoNormal><b>FR: Human Resources<o:p></o:p></b></p>
<p class=MsoNormal><b>Re: CUE Agreement Regarding the
Effects of Temporary Layoff<o:p></o:p></b></p>
<p class=MsoNormal><b><o:p> </o:p></b></p>
<p class=MsoNormal>The programming necessary to update PPS with the CUE Agreement
Regarding the Effects of Temporary Layoff took place the evening of January 30,
2010. The same general principles in PPS that applied to the
Furlough/Salary Reduction program will apply to the CUE Agreement Regarding the
Effects of Temporary Layoff. Below is a summary of the key points to keep
in mind.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b>Effective Date<o:p></o:p></b></p>
<p class=MsoNormal>The program has established reduction distributions in PPS
for CX employees subject to the CUE Agreement Regarding the Effects of
Temporary Layoff, beginning with February earnings to be reflected on the March
payroll check. The Agreement will remain in effect for 12 months.<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b>Departmental Manual Corrections and Updates to PPS <o:p></o:p></b></p>
<p class=MsoNormal>The programming created salary reduction distribution lines
for CX employees. Manual corrections/additions to the salary reduction
distribution line(s) or removal of the salary reduction distribution lines in
PPS will be required for the following situations:<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>CX employees who were already subject to temporary
layoff<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>CX employees who are paid on funds that are exempted
from the Furlough/Salary Reduction program<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>CX employees who opted not to have his/her pay reduced
by regular amounts so that his/her pay would fully reflect the reduction for
temporary layoff days during the applicable pay period(s)<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l1 level1 lfo1'><![if !supportLists]><span
style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>New CX hires that are added to PPS after the
programming update this evening<o:p></o:p></p>
<p class=MsoNormal>For situations that fall under 1, 2, 3, and 4 above, the
department is responsible for updating or removing the salary reduction
distribution line(s) appropriately.<o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoNormal><b>Payroll Office Updates to PPS for Former START
Participants<o:p></o:p></b></p>
<p class=MsoNormal>Former START participants in the CX unit who are <i>now</i>
subject to the CUE Agreement Regarding the Effects of Temporary Layoff will
receive credit if they participated in START between September 1<sup>st</sup>
and November 30<sup>th</sup>, 2009. The Payroll and Human Resources
offices will be working together to implement these specific updates centrally
in the Payroll Office. <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><span
style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>The credit will result in a shortened duration of
participation under the CUE Agreement. The total number of accrued
temporary layoff days will be based on the number of months in which the
individual participates under the CUE Agreement Regarding the Effects of
Temporary Layoff. <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l2 level1 lfo2'><![if !supportLists]><span
style='background:yellow;mso-highlight:yellow'><span style='mso-list:Ignore'>2.<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span
style='background:yellow;mso-highlight:yellow'>The Payroll Office will create
the salary reduction distribution line(s) for these individuals or update the
salary reduction distribution lines. The <i>end date</i> will be based
on the salary savings credit from the terminated START agreement.<o:p></o:p></span></p>
<p class=MsoListParagraph style='margin-left:.75in;text-indent:-.25in;
mso-list:l3 level1 lfo3'><![if !supportLists]><span style='font-family:Wingdings'><span
style='mso-list:Ignore'>ü<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>For
those organizational units with CX employees who will receive credit for their
former START participation, a <b>separate worksheet</b> and email message was
forwarded to the Chief Financial and Administrative Officer for the
organizational unit. The worksheet lists the former START participants in
each organization (according to our records), the calculations that support the
START credit, and the adjusted end date that the Payroll Office will enter into
PPS. <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b>Accrual and Usage of Temporary Layoff (TLO) Days<o:p></o:p></b></p>
<p class=MsoNormal>Temporary layoff days will accrue in a manner similar to the
accrual of furlough days in PPS. <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='mso-list:Ignore'>1.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>CX employees will have until 12/31/2010 to take the TLO
days.<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='mso-list:Ignore'>2.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>Because the agreement permitted CX employees to apply
the temporary layoff days to the holiday closure, in these cases there will be
a negative balance of accrued TLO days for a number of months until the monthly
accrual zeroes out the negative balance. <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='mso-list:Ignore'>3.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>TLO days will be recorded on the timesheet in the
furlough column. <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='mso-list:Ignore'>4.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>TLO is tracked to the ¼ hour increment.<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo4'><![if !supportLists]><span
style='mso-list:Ignore'>5.<span style='font:7.0pt "Times New Roman"'>
</span></span><![endif]>The DOS code FUT will be used to record the TLO days. <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b>Verification<o:p></o:p></b></p>
<p class=MsoNormal>The most efficient means of verification is through the
Human Resources Data Warehouse (HRDW) application. At a minimum, the HRDW
query should use the following criteria: Fiscal Year = 2010, Fiscal Period = 7,
Bargaining Unit Code = CX, and Department Code = (your unit) with the following
output from the Employee Column (Employee id, First Name, Last Name),
Appointment Column (Title Unit Code and Description), and Distribution Column
(Account, Activity, Fund, Function, Cost Center Project Code, DOS Code and DOS
Description, Distribution Begin Date, Distribution end Date, Distribution
Number, Distribution Pay Rate, and Distribution Percent). For more
information on the HRDW please refer to the following webpage: <a
href="http://cnc.ucr.edu/hrdw/">http://cnc.ucr.edu/hrdw/</a> <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal>For payroll questions, please contact <o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l4 level1 lfo5'><![if !supportLists]><span
style='font-family:Wingdings'><span style='mso-list:Ignore'>Ø<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Roberta
Nardico, Payroll <span style='color:#0070C0'>(<a
href="mailto:roberta.nardico@ucr.edu"><span style='color:#0070C0'>roberta.nardico@ucr.edu</span></a>)</span>,
x-21943<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l4 level1 lfo5'><![if !supportLists]><span
style='font-family:Wingdings'><span style='mso-list:Ignore'>Ø<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Gabe
Nwandu, Payroll <span style='color:#0070C0'>(<a
href="mailto:gabe.nwandu@ucr.edu"><span style='color:#0070C0'>gabe.nwandu@ucr.edu</span></a>)</span>,
x-21956<o:p></o:p></p>
<p class=MsoNormal>For other questions, including the calculation of credit for
former START participants, please contact<o:p></o:p></p>
<p class=MsoListParagraph style='text-indent:-.25in;mso-list:l4 level1 lfo5'><![if !supportLists]><span
style='font-family:Wingdings'><span style='mso-list:Ignore'>Ø<span
style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Cynthia
Seneriz, Human Resources <span style='color:#0070C0'>(<a
href="mailto:cynthia.seneriz@ucr.edu"><span style='color:#0070C0'>cynthia.seneriz@ucr.edu</span></a>)</span>,
x-22464 <o:p></o:p></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
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