[pps-news] PPS Users Group Meeting Notes 10/14/09

[Roberta Nardico]

October 20, 2009

 

 

TO:      PPS Users

FR:      Payroll Department

RE:      Notes from PPS Users Group Meeting October 14, 2009

 

.         School First Federal Credit Union - Theresa Palmer from School First Federal Credit Union made a presentation on the services and the transition of Service Plus Credit Union into School First Credit Union.   The change for employees using Service Plus will take place on their checks dated October 30th or December 1st.

 

.         AYSO Direct Deposit - Roberta Nardico spoke about the advantages of employees using the AYSO Direct Deposit option to change their banking information.   She indicated that there were some challenges experienced by employees due to the merging of some banks and credit unions using the same routing number but different account formats.   The payroll department is currently working to clean up the bank table in PPS.

 

.         Cell Phone Changes - Gabe Nwandu spoke about the changes to the Cell Phone Policy.   He directed the departments to delete any appointment /distribution lines using the CEL and CE2 DOS codes beginning with October 2009 pay.   No reversals will be done for the June, July, August and September pay periods already processed.    The group was advised to revert to the old cell phone policy for managing their department cell phones.

 

.         Furlough Exchange Program - Gabe gave an update on FEP.   At the time of the meeting there were approximately 100 applications, mostly all approved.   Guidelines for setting up an appointment and distribution in PPS have been posted on the Payroll website.   Certain title codes were identified to be used for appointments.   (See PPS News dated 10/16/09) Karen Hruby also advised that function "44" should be used on the FAU.

 

.         Indefinite Reduction in Time (RIT):  Employees with an indefinite reduction in time (SX, EX, HX, NX) and who also have stipends, will need to reduce both their appointment salary and their administrative stipend.  This is effective 11/1/09 since that is when the indefinite reduction in time begins.

 

.         Layoffs - No separations should be done in PPS for layoffs associated with bargaining units i.e. CX.   A percentage reduction of pay should be reflected on the roster each month.   The reduction can possibly be handled on the LEAV Bundle using the exact days without pay.   The Payroll office will issue guidelines soon.

 

.         START - Heidie Rhodes  spoke about the START program.   She indicated that the time off should not be accumulated but should be used month to month.    She indicated that the percentage of START can be amended for December to allow additional time off during the campus closure.   HR and UCOP should be given copies of any START and amendments.   She indicated the departments had been notified not to provide layoff notices to CX employees currently participating in the START program.    

.         Employees participating in the START program and who also have administrative stipends, will need to reduce both their appointment salary and their administrative stipend.  This is effective for START contracts which begin on 10/1/09 and beyond.

 

.         E-Verify - Heidie also spoke about the implementation of E-Verify for employees working on certain federal contracts and subcontracts.   The Office of Research will notify the organizational units when one of these contracts is awarded or amended with the E-Verify clause.  The departments within CNAS and Engineering will be handled by their ORG's.   Everyone else on campus is being handled by Heidie Rhodes and Antonette Toney.   Posters were sent to each department for posting, which is also a requirement of E-Verify (even if the department does not have an E-Verify contract/sub-contract).  

 

 

Our next PPS Users Group Meeting will be November 12, 2009 at 10:00 in HMNSS 1500.

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