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<div class=Section1>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'>October
20, 2009<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'>TO: PPS
Users<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'>FR: Payroll
Department<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'>RE: Notes
from PPS Users Group Meeting October 14, 2009<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:13.5pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b><span style='font-size:12.0pt'>School First
Federal Credit Union </span></b><span style='font-size:12.0pt'>– Theresa Palmer
from School First Federal Credit Union made a presentation on the services and
the transition of Service Plus Credit Union into School First Credit
Union. The change for employees using Service Plus will take place
on their checks dated October 30th or December 1<sup>st</sup>.</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>AYSO Direct Deposit – </b>Roberta Nardico
spoke about the advantages of employees using the AYSO Direct Deposit option to
change their banking information. She indicated that there were
some challenges experienced by employees due to the merging of some banks and
credit unions using the same routing number but different account
formats. The payroll department is currently working to clean up
the bank table in PPS.<o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>Cell Phone Changes – </b>Gabe Nwandu
spoke about the changes to the Cell Phone Policy. He directed the
departments to delete any appointment /distribution lines using the CEL and CE2
DOS codes beginning with October 2009 pay. No reversals will be
done for the June, July, August and September pay periods already processed.
The group was advised to revert to the old cell phone policy for managing
their department cell phones.<o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>Furlough Exchange Program – </b>Gabe gave
an update on FEP. At the time of the meeting there were
approximately 100 applications, mostly all approved. Guidelines for
setting up an appointment and distribution in PPS have been posted on the
Payroll website. Certain title codes were identified to be used for
appointments. (See PPS News dated 10/16/09) Karen Hruby also
advised that function “44” should be used on the FAU.<o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b><span style='color:black'>Indefinite
Reduction in Time (RIT)</span></b><span style='color:black'>: Employees
with an indefinite reduction in time (SX, EX, HX, NX) and who also have
stipends, will need to reduce both their appointment salary and their
administrative stipend. This is effective 11/1/09 since that is when the
indefinite reduction in time begins.</span><o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>Layoffs – </b>No separations should be
done in PPS for layoffs associated with bargaining units i.e. CX. A
percentage reduction of pay should be reflected on the roster each
month. The reduction can possibly be handled on the LEAV Bundle
using the exact days without pay. The Payroll office will issue
guidelines soon.<o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>START – </b>Heidie Rhodes spoke
about the START program. She indicated that the time off should not
be accumulated but should be used month to month. She indicated
that the percentage of START can be amended for December to allow additional
time off during the campus closure. HR and UCOP should be given
copies of any START and amendments. She indicated the departments
had been notified not to provide layoff notices to CX employees currently
participating in the START program. <o:p></o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol;
color:black'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><span style='color:black'>Employees
participating in the START program and who also have administrative stipends,
will need to reduce both their appointment salary and their administrative
stipend. This is effective for START contracts which begin on 10/1/09 and
beyond.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:black'><o:p> </o:p></span></p>
<p class=MsoListParagraph style='margin-left:1.0in;text-indent:-.25in;
mso-list:l1 level1 lfo1'><![if !supportLists]><span style='font-family:Symbol'><span
style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'>
</span></span></span><![endif]><b>E-Verify – </b>Heidie also spoke about
the implementation of E-Verify for employees working on certain<span
style='color:#1F497D'> federal</span> contracts<span style='color:#1F497D'> and
subcontracts</span>. The Office of Research will <span
style='color:#1F497D'>notify the organizational units when one of these
contracts is awarded or amended with the E-Verify clause</span>. <span
style='color:#1F497D'> The departments within</span> CNAS and Engineering <span
style='color:#1F497D'>will be</span> handled by their ORG’s.
Everyone else on campus is being handled by Heidie Rhodes and Antonette
Toney. Posters were sent to each department for posting, which is
also a requirement of E-Verify<span style='color:#1F497D'> (even if the
department does not have an E-Verify contract/sub-contract)</span>. <o:p></o:p></p>
<p class=MsoListParagraph><o:p> </o:p></p>
<p class=MsoListParagraph style='margin-left:1.0in'><span style='color:black'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:12.0pt;font-family:"Cambria","serif"'>Our
next PPS Users Group Meeting will be November 12, 2009 at 10:00 in HMNSS 1500.<o:p></o:p></span></p>
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