[pps-news] Last Chance to affect 2009 form W-2

[Roberta Nardico]

November 19, 2009

TO:       All Departments
FR:       Payroll Office
RE:       Last Chance to affect 2009 form W-2
_______________________________________________

DECEMBER MA PAYROLL:
The final cutoff to process payroll time reporting transactions to affect November Monthly Arrears (MA) payroll is December 1, 2009 at 7pm.  This is also the last scheduled payroll compute for 2009 earnings that will affect 2009 form W-2.  Please, make sure payroll earnings owed to your employees for calendar year 2009 are processed by this date.  You are highly encouraged to process these changes on the Monthly Current (MO) payroll by November 23, 2009.

Late pay, overtime, and corrections are adjustments which should be processed through the Online Payroll Time Reporting subsystem "EDAT" (Dept. Adj. Trans.). Please use screen "EDLR" (Late/Reduce Pay) to submit your adjustment(s). Enter MA on the "Pay Cycle" and 11/30/09 as the "Pay End" when scheduling the transaction(s).  Remember to use 10/31/09, 09/30/09, etc., as the pay period end date on the actual LX/RX.   

Note: We will continue to pay employees who separate in December 2009 through the local rush check process.

UNCASHED PAYROLL CHECKS:
Please return all un-cashed Payroll checks for 2009 to the Payroll Office by December 1, 2009.  Let us know if you want these checks canceled or forwarded to the employees they belong to.  Please attach an RX form (UPAY 644D) on all cancellations.  This form is available online at: http://accounting.ucr.edu/upayform.htm. 

If you have any questions, please call the Payroll Office at X2-3307.

 

 

 

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