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<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>November 19, 2009<o:p></o:p></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>TO: All Departments<br>
FR: Payroll Office<br>
RE: Last Chance to affect 2009 form W-2<br>
_______________________________________________<o:p></o:p></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>DECEMBER MA PAYROLL:<br>
The final cutoff to process payroll time reporting transactions to affect November
Monthly Arrears (MA) payroll is December 1, 2009 at 7pm. This is also the
last scheduled payroll compute for 2009 earnings that will affect 2009 form
W-2. Please, make sure payroll earnings owed to your employees for
calendar year 2009 are processed by this date. <b>You are highly
encouraged to process these changes on the Monthly Current (MO) payroll by
November 23, 2009.<o:p></o:p></b></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>Late pay, overtime, and corrections are adjustments which should be
processed through the Online Payroll Time Reporting subsystem "EDAT"
(Dept. Adj. Trans.). Please use screen "EDLR" (Late/Reduce Pay) to
submit your adjustment(s). Enter MA on the "Pay Cycle" and 11/30/09
as the "Pay End" when scheduling the transaction(s). Remember
to use 10/31/09, 09/30/09, etc., as the pay period end date on the actual
LX/RX. <o:p></o:p></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>Note: We will continue to pay employees who separate in December
2009 through the local rush check process.<o:p></o:p></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>UNCASHED PAYROLL CHECKS:<br>
Please return all un-cashed Payroll checks for 2009 to the Payroll Office by
December 1, 2009. Let us know if you want these checks canceled or
forwarded to the employees they belong to. Please attach an RX form (UPAY
644D) on all cancellations. This form is available online at: <a
href="http://accounting.ucr.edu/upayform.htm"
title="http://accounting.ucr.edu/upayform.htm">http://accounting.ucr.edu/upayform.htm</a>.
<o:p></o:p></span></p>
<p><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";
color:navy'>If you have any questions, please call the Payroll Office at
X2-3307.<o:p></o:p></span></p>
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