[pps-news] New Account Codes for Cell Phone Cash Allowance/ImputedIncome
Gabe Nwandu
Gabe.nwandu at ucr.edu
Fri Jun 12 13:58:03 PDT 2009
Update: Shortly after I issued this memo, a few users encountered
fatal errors on PPS when they tried to update the new account codes.
Apparently, the FAU validation table was not properly updated last
night. This problem has been resolved and it's okay to enter/update
these account codes now. We apologize for the inconvenience.
Correction: The approval of the new account codes was done by Assistant
Vice Chancellor, Financial Services (not Vice Chancellor, Financial
Services).
From: pps-news-bounces at lists.ucr.edu
[mailto:pps-news-bounces at lists.ucr.edu] On Behalf Of Gabe Nwandu
Sent: Friday, June 12, 2009 10:18 AM
To: PPS-NEWS
Subject: [pps-news] New Account Codes for Cell Phone Cash
Allowance/ImputedIncome
June 12, 2009
PPS Users,
It became apparent after several discussions with some of you that new
account codes were needed to record cell phone cash allowance on UCRFS.
The Payroll Office with approval from the Vice Chancellor Assistant Vice
Chancellor, Financial Services has now set up new account codes to
record 'imputed income' and 'cash allowance' for cell phones. As you
may know, cell phone imputed income and cash allowance should be
recorded on PPS with DOS codes 'CEL' and 'CE2'.
The corresponding new account codes for these DOS codes are as follows:
CEL (Cell Phone Imputed Income)
Staff - 501170
Academic - 305150
CE2 (Cell Phone Cash Allowance)
Staff - 501170
Academic - 305150
Please change the account codes you have on PPS for CEL and CE2 if you
have done your cell phone updates on PPS already. If you haven't,
please use these new account codes whenever you process one time
payments and/or enter/update CEL and CE2 on distribution line(s).
Please use the rest of the FAU (that is activity, fund, function, cost
center, project code) for the employee to complete the transaction.
As I stated at the PPS Users Group meeting, it is not necessary to split
the expenses among the FAUs that are used to pay the employee. You can
use the most predominant FAU to record cell phone imputed income/cash
allowance as long as the funding source(s) allow cell phone expenses.
This is very critical for Federal Contract and Grant funds, and other
funds that may have restrictions for such charges.
The complete policy and procedures related to cell phones is available
at: http://www.accounting.ucr.edu/cellphone.htm. Please contact me at
gabe.nwandu at ucr.edu if you have further questions.
Thank you
*******************************
Gabe Nwandu
Director - Payroll, Travel and Disbursements
University of California, Accounting Department
Riverside, CA. 92521
Tel: 951.827.1956; Fax: 951.827.3314
E-mail: gabe at ucr.edu;
Internet: http://accounting.ucr.edu.
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