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<p class=MsoNormal><span style='color:#1F497D'>Update: Shortly after I
issued this memo, a few users encountered fatal errors on PPS when
they tried to update the new account codes. Apparently, the FAU validation
table was not properly updated last night. This problem has been resolved
and it’s okay to enter/update these account codes now. We apologize
for the inconvenience.<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'>Correction: The approval of
the new account codes was done by Assistant Vice Chancellor, Financial Services
(not <s>Vice Chancellor, Financial Services</s>).<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
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<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span
style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>
pps-news-bounces@lists.ucr.edu [mailto:pps-news-bounces@lists.ucr.edu] <b>On
Behalf Of </b>Gabe Nwandu<br>
<b>Sent:</b> Friday, June 12, 2009 10:18 AM<br>
<b>To:</b> PPS-NEWS <br>
<b>Subject:</b> [pps-news] New Account Codes for Cell Phone Cash
Allowance/ImputedIncome<o:p></o:p></span></p>
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<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>June
12, 2009<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>PPS
Users,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>It
became apparent after several discussions with some of you that new account
codes were needed to record cell phone cash allowance on UCRFS. The
Payroll Office with approval from the <s>Vice Chancellor</s><span
style='color:#1F497D'> Assistant Vice Chancellor</span>, Financial Services has
now set up new account codes to record ‘imputed income’ and
‘cash allowance’ for cell phones. As you may know, cell phone
imputed income and cash allowance should be recorded on PPS with DOS codes
‘CEL’ and ‘CE2’. <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>The
corresponding new account codes for these DOS codes are as follows:<o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>CEL
(Cell Phone Imputed Income)<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Staff
– 501170<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Academic
– 305150<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>CE2
(Cell Phone Cash Allowance) <o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Staff
– 501170<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Academic
– 305150<o:p></o:p></span></b></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>Please
change the account codes you have on PPS for CEL and CE2 if you have done your
cell phone updates on PPS already. If you haven’t, please use these
new account codes whenever you process one time payments and/or enter/update
CEL and CE2 on distribution line(s). Please use the rest of the FAU (that
is activity, fund, function, cost center, project code) for the employee to
complete the transaction.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>As I
stated at the PPS Users Group meeting, <b>it is not necessary to split</b> the
expenses among the FAUs that are used to pay the employee. You can use
the most predominant FAU to record cell phone imputed income/cash allowance as
long as the funding source(s) allow cell phone expenses. This is very
critical for Federal Contract and Grant funds, and other funds that may have
restrictions for such charges.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>The
complete policy and procedures related to cell phones is available at: <a
href="http://www.accounting.ucr.edu/cellphone.htm">http://www.accounting.ucr.edu/cellphone.htm</a>.
Please contact me at <a href="mailto:gabe.nwandu@ucr.edu">gabe.nwandu@ucr.edu</a>
if you have further questions.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>Thank
you <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'>*******************************<o:p></o:p></span></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Gabe
Nwandu <br>
Director - Payroll, Travel and Disbursements<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>University
of California, Accounting Department<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Riverside,
CA. 92521<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>Tel:
951.827.1956; Fax: 951.827.3314<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-family:"Trebuchet MS","sans-serif"'>E-mail:
<a href="mailto:gabe@ucr.edu">gabe@ucr.edu</a>;<br>
Internet: <a href="http://accounting.ucr.edu">http://accounting.ucr.edu</a>.</span></b><span
style='font-family:"Trebuchet MS","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-family:"Trebuchet MS","sans-serif"'><o:p> </o:p></span></p>
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