[pps-news] New Account Codes for Cell Phone Cash Allowance/Imputed Income

[Gabe Nwandu]

June 12, 2009

 

PPS Users,

It became apparent after several discussions with some of you that new
account codes were needed to record cell phone cash allowance on UCRFS.
The Payroll Office with approval from the Vice Chancellor, Financial
Services has now set up new account codes to record 'imputed income' and
'cash allowance' for cell phones.  As you may know, cell phone imputed
income and cash allowance should be recorded on PPS with DOS codes 'CEL'
and 'CE2'. 

 

The corresponding new account codes for these DOS codes are as follows:

CEL  (Cell Phone Imputed Income)

Staff - 501170

Academic - 305150

 

CE2 (Cell Phone Cash Allowance) 

Staff - 501170

Academic - 305150

 

Please change the account codes you have on PPS for CEL and CE2 if you
have done your cell phone updates on PPS already.  If you haven't,
please use these new account codes whenever you process one time
payments and/or enter/update CEL and CE2 on distribution line(s).
Please use the rest of the FAU (that is activity, fund, function, cost
center, project code) for the employee to complete the transaction.

 

As I stated at the PPS Users Group meeting, it is not necessary to split
the expenses among the FAUs that are used to pay the employee.  You can
use the most predominant FAU to record cell phone imputed income/cash
allowance as long as the funding source(s) allow cell phone expenses.
This is very critical for Federal Contract and Grant funds, and other
funds that may have restrictions for such charges.

 

The complete policy and procedures related to cell phones is available
at: http://www.accounting.ucr.edu/cellphone.htm.  Please contact me at
gabe.nwandu at ucr.edu if you have further questions.

 

Thank you 

 

*******************************

Gabe Nwandu 
Director - Payroll, Travel and Disbursements

University of California, Accounting Department

Riverside, CA. 92521

Tel: 951.827.1956;  Fax: 951.827.3314

E-mail: gabe at ucr.edu <mailto:gabe at ucr.edu> ;
Internet: http://accounting.ucr.edu <http://accounting.ucr.edu> . 

 

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