[Poscgrad] winter 2023 employment eligibility

[Farah Godrej]

Hi all,

Re-sending, this time with attachment.


> On Nov 1, 2022, at 2:43 PM, Farah Godrej <godrej at ucr.edu> wrote:
> 
> Dear POSC Grads and Faculty,
> 
> As we prepare to make TA assignments for the following quarter, I am writing to remind everyone of our department’s policy on TA'ship eligibility, first announced in 2020, and reproduced below.
> 
> Please take a moment to (re-)read and (re-)familiarize yourself with the policy, as appended below.
> 
> For the winter of 2023,  students who entered the program in 2018 and have not yet advanced to candidacy will need to defend their prospectus by December 1, 2022, or have an approved petition to extend their normative timeline by that date, in order to remain eligible for employment.
> 
> Please note that advancement to candidacy requires completion of all coursework requirements, along with a successful oral defense of the prospectus.
> 
> All best,
> Farah
> 
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>> Begin forwarded message:
>> 
>> From: Farah Godrej <godrej at ucr.edu <mailto:godrej at ucr.edu>>
>> Subject: Policy regarding TA assignments
>> Date: December 16, 2020 at 1:20:58 PM PST
>> To: mohamed.almarri at email.ucr.edu <mailto:mohamed.almarri at email.ucr.edu>, matthew.allen001 at email.ucr.edu <mailto:matthew.allen001 at email.ucr.edu>, gabriel.alves at email.ucr.edu <mailto:gabriel.alves at email.ucr.edu>, "Bergee, Joseph" <joseph.bergee at email.ucr.edu <mailto:joseph.bergee at email.ucr.edu>>, John Burnett <john.burnett at email.ucr.edu <mailto:john.burnett at email.ucr.edu>>, "Cheong, Hoju" <hoju.cheong at email.ucr.edu <mailto:hoju.cheong at email.ucr.edu>>, "DeMora, Stephanie" <stephanie.demora at email.ucr.edu <mailto:stephanie.demora at email.ucr.edu>>, Mai Do <mai.do at email.ucr.edu <mailto:mai.do at email.ucr.edu>>, "Dorson, Zachary" <zachary.dorson at email.ucr.edu <mailto:zachary.dorson at email.ucr.edu>>, "El Khatib, Stephen" <stephen.elkhatib at email.ucr.edu <mailto:stephen.elkhatib at email.ucr.edu>>, "Freebourn, Justin" <justin.freebourn at email.ucr.edu <mailto:justin.freebourn at email.ucr.edu>>, "Graves, Sierra" <sierra.graves at email.ucr.edu <mailto:sierra.graves at email.ucr.edu>>, christina.gregory at email.ucr.edu <mailto:christina.gregory at email.ucr.edu>, rudra.guhabiswas at email.ucr.edu <mailto:rudra.guhabiswas at email.ucr.edu>, "Han, Beyzanur" <beyzanur.han at email.ucr.edu <mailto:beyzanur.han at email.ucr.edu>>, miki.hayashi at email.ucr.edu <mailto:miki.hayashi at email.ucr.edu>, "Sarah Hayes (sarah.hayes001 at email.ucr.edu <mailto:sarah.hayes001 at email.ucr.edu>)" <sarah.hayes001 at email.ucr.edu <mailto:sarah.hayes001 at email.ucr.edu>>, adam.hobbs at email.ucr.edu <mailto:adam.hobbs at email.ucr.edu>, HEBA HODALY <heba.hodaly at email.ucr.edu <mailto:heba.hodaly at email.ucr.edu>>, christopher.hull at email.ucr.edu <mailto:christopher.hull at email.ucr.edu>, Gregory Hutchins <gregory.hutchins at email.ucr.edu <mailto:gregory.hutchins at email.ucr.edu>>, "Ivey, Andrew" <andrew.ivey at email.ucr.edu <mailto:andrew.ivey at email.ucr.edu>>, Nicholas Jenkins <nicholas.jenkins at email.ucr.edu <mailto:nicholas.jenkins at email.ucr.edu>>, Minhye Joo <minhye.joo at email.ucr.edu <mailto:minhye.joo at email.ucr.edu>>, thomas.kegler at email.ucr.edu <mailto:thomas.kegler at email.ucr.edu>, "Emil Stefan Kehlenbach - emil.kehlenbach at email.ucr.edu <mailto:emil.kehlenbach at email.ucr.edu>" <emil.kehlenbach at email.ucr.edu <mailto:emil.kehlenbach at email.ucr.edu>>, "Kinzel, Ian" <ian.kinzel at email.ucr.edu <mailto:ian.kinzel at email.ucr.edu>>, "Kono, Daniel" <daniel.kono at email.ucr.edu <mailto:daniel.kono at email.ucr.edu>>, "Landgrave, Michelangelo" <michelangelo.landgrave at email.ucr.edu <mailto:michelangelo.landgrave at email.ucr.edu>>, zachary.larsen at email.ucr.edu <mailto:zachary.larsen at email.ucr.edu>, "Liedke, Morgan" <morgan.liedke at email.ucr.edu <mailto:morgan.liedke at email.ucr.edu>>, "Lindke, Christian" <christian.lindke at email.ucr.edu <mailto:christian.lindke at email.ucr.edu>>, "Long, Sean" <sean.long at email.ucr.edu <mailto:sean.long at email.ucr.edu>>, beatrice.cook at email.ucr.edu <mailto:beatrice.cook at email.ucr.edu>, Jessica Lopez <jessica.lopez006 at email.ucr.edu <mailto:jessica.lopez006 at email.ucr.edu>>, Lewis Luartz <lewis.luartz at email.ucr.edu <mailto:lewis.luartz at email.ucr.edu>>, "Mackey, Eric" <eric.mackey at email.ucr.edu <mailto:eric.mackey at email.ucr.edu>>, fernando.marquezduarte at email.ucr.edu <mailto:fernando.marquezduarte at email.ucr.edu>, "Morales, Victor" <victor.morales at email.ucr.edu <mailto:victor.morales at email.ucr.edu>>, "Ninci, Adriana" <adriana.ninci at email.ucr.edu <mailto:adriana.ninci at email.ucr.edu>>, deren.onursal at email.ucr.edu <mailto:deren.onursal at email.ucr.edu>, beasim.ooi at email.ucr.edu <mailto:beasim.ooi at email.ucr.edu>, "Osorio, Maricruz" <maricruz.osorio at email.ucr.edu <mailto:maricruz.osorio at email.ucr.edu>>, "Kurt Paczkowski - kurt.paczkowski at email.ucr.edu <mailto:kurt.paczkowski at email.ucr.edu>" <kurt.paczkowski at email.ucr.edu <mailto:kurt.paczkowski at email.ucr.edu>>, "Palhares, Igor" <igor.palhares at email.ucr.edu <mailto:igor.palhares at email.ucr.edu>>, "Pallone, Michael" <michael.pallone at email.ucr.edu <mailto:michael.pallone at email.ucr.edu>>, euna.park at email.ucr.edu <mailto:euna.park at email.ucr.edu>, matthew.pollaro at email.ucr.edu <mailto:matthew.pollaro at email.ucr.edu>, "Rohr, Dylan" <dylan.rohr at email.ucr.edu <mailto:dylan.rohr at email.ucr.edu>>, "Ross, Alexander" <alexander.ross at email.ucr.edu <mailto:alexander.ross at email.ucr.edu>>, "Shao, Yiming" <yiming.shao at email.ucr.edu <mailto:yiming.shao at email.ucr.edu>>, "Teten, Paul" <paul.teten at email.ucr.edu <mailto:paul.teten at email.ucr.edu>>, ayse.topal at email.ucr.edu <mailto:ayse.topal at email.ucr.edu>, "Turkmen, Felicity" <felicityfulya.turkmen at email.ucr.edu <mailto:felicityfulya.turkmen at email.ucr.edu>>, Ding Wang <ding.wang at email.ucr.edu <mailto:ding.wang at email.ucr.edu>>, "Wellish, Mordechai" <mordechai.wellish at email.ucr.edu <mailto:mordechai.wellish at email.ucr.edu>>, "Willis, Nicholas" <nicholas.willis at email.ucr.edu <mailto:nicholas.willis at email.ucr.edu>>, grant.wilson at email.ucr.edu <mailto:grant.wilson at email.ucr.edu>, joel.winegar at email.ucr.edu <mailto:joel.winegar at email.ucr.edu>, asher.yusim at email.ucr.edu <mailto:asher.yusim at email.ucr.edu>, dezireh.ziaeian at email.ucr.edu <mailto:dezireh.ziaeian at email.ucr.edu>
>> Cc: John Medearis <medearis at ucr.edu <mailto:medearis at ucr.edu>>, Jennifer Merolla <merolla at ucr.edu <mailto:merolla at ucr.edu>>, Sarah Elizabeth Oatman <sarah.oatman at ucr.edu <mailto:sarah.oatman at ucr.edu>>, Melisa Vicario <melisa.vicario at ucr.edu <mailto:melisa.vicario at ucr.edu>>
>> 
>> Dear POSC Grads,
>> 
>> We are writing to let you know that we will be clarifying our departmental policy regarding TA’ship assignments.
>> 
>> As you probably know, Graduate Division rules establish that some students are not eligible to be TAs. (For details, see below.)
>> 
>> But Graduate  Division often waits until days before the start of a quarter to pronounce on whether a student is eligible to TA in that quarter.  The Department does not have that luxury, because we have to make our TA  contract offers approximately one month before the start of the quarter.   Graduate Division’s timing causes delays and last-minute changes that have become too difficult to handle.
>> 
>> So we are instituting the following policy:
>> 
>> Students who, at the time TA assignments are being made for the coming quarter, have not satisfied Grad Division’s and the Department’s normative timeline requirements—especially those who have not advanced to candidacy in a timely way—will be placed at the bottom of the TA ranking. 
>> 
>> This means, in other words, that if, at the time that we assign TAships, it appears that you will be potentially ineligible to TA in the coming quarter, we will unfortunately have to put you at the bottom of the list in terms of priority for a TA’ship assignment.   
>> 
>> We encourage all students to familiarize themselves, if you have not already done so, with Graduate Division’s criteria for employment eligibility:
>> 
>> 
>> Most often, it is students who are behind their Department’s  normative timeline in advancing to candidacy who are considered ineligible by Graduate Division for campus employment. The Department’s current timeline is that students must advance by the fall of their fifth year or quarter 13 (with the exception of international students who began the program before 2019, who must advance by fall of year 4 or quarter 10, else become ineligible for reduced NRT).  Graduate Division will typically approve petitions to extend the timeline, up to a maximum of 15 quarters without advancing. 
>> Additionally, Graduate Division does not allow TA’ship employment beyond 18 quarters (a rule that has temporarily been amended to 21 quarters for the duration of the pandemic, but may revert back to 18).
>> Graduate Division also does not allow employment for those who do not advance to candidacy after 15 quarters in the program.
>>  There may be several other reasons that Graduate Division finds a student ineligible for employment, such as a GPA below 3.0, and so on.
>> 
>> This policy will really only be important when there are more students wanting TAships than there are TAships.  In such times, offering a TA’ship at that point to someone who is behind on their normative timeline means we deny another student. 
>> 
>> Our view, therefore, is that there must be clarity on a student’s employment eligibility for the following quarter  by the time we have to make our TA offers which, as you know, is at least thirty days before the start of the following quarter.
>> 
>> For those who are behind normative timeline on advancement to candidacy, this means that:
>> 
>> 1) if you are eligible for a petition to extend your normative timeline, your petition must be approved thirty days (or more) prior to the start of the following quarter, in order to be considered eligible for employment in that quarter.  You are responsible for ascertaining whether you are in this situation, and must independently initiate any such petition in advance, without relying on reminders from faculty or staff. 
>> 
>> 2) if you are at 15 or more quarters without advancement, you must schedule and pass your prospectus defense  thirty days (or more) prior to the start of the following quarter,  in order to be considered eligible for employment in that quarter.
>> 
>> Please keep in mind that the Department’s ability to make TA offers in keeping with the 30-day deadline depends largely on the status of all the applicants.  Most often, it is lack of clarity regarding the status of student applicants that delays our ability to make these offers in a timely way.
>> 
>> Our goal is to ensure that we can make timely TA contract offers, and that those who are on track with normative timelines are given priority in TA assignments.
>> 
>> Please know that we are all doing our very best to accommodate everyone who needs a TA’ship in a time of shortage. Please feel free to reach out if you have questions or want to discuss further. 
>> 
>> all best,
>> 
>> John Medearis,  Department Chair
>> 
>> Jennifer Merolla, Department Vice-Chair
>> Farah Godrej, Director of Graduate Studies
>> 
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