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</v:shapetype><v:shape id="Picture_x0020_2" o:spid="_x0000_s1026" type="#_x0000_t75" href="https://plantbiology.ucr.edu/" target="""_blank""" style='position:absolute;margin-left:98.8pt;margin-top:22.25pt;width:150pt;height:22.45pt;z-index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:9pt;mso-wrap-distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:right;mso-position-horizontal-relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:line;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:allowoverlap="f" o:button="t">
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</v:shape><![endif]--><![if !vml]><a href="https://plantbiology.ucr.edu/" target="""_blank"""><img border="0" width="200" height="30" style="width:2.0833in;height:.3125in" src="cid:image002.png@01DA9D38.194877C0" align="right" hspace="12" title="" v:shapes="Picture_x0020_2"></a><![endif]><a name="_Hlk165490825"></a><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:16.0pt;line-height:105%;color:#003EA5">FISCAL
CLOSE NOTICES</span></b></span><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:16.0pt;line-height:105%;color:#0074BC">
</span></b></span><span style="mso-bookmark:_Hlk165490825"><span style="font-size:16.0pt;line-height:105%;mso-ligatures:none"><o:p></o:p></span></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt">I am writing to you with an important fiscal closing deadline for our administrative offices. Please read these deadlines carefully as the deadlines listed in this
communication are final. Requests submitted after the deadlines outlined below may not be processed until after July 1, 2024. Please let me know if you have any questions and/or concerns.<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%">May 8th<o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><i><span style="font-size:12.0pt;line-height:105%;color:red">Supply/Services Orders greater than $10,000<o:p></o:p></span></i></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%;color:red">Any orders over the $10,000.00
</span></span><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">threshold requires procurement services for processing. If you have
<b><span style="background:yellow;mso-highlight:yellow">a fund expiring</span></b> and you need to purchase equipment, supplies and or services over the $10,000 threshold these need to be sent to Valerie via Oracle no later than
<b>May 8th at 5pm</b>.<o:p></o:p></span></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%">May 17th</span></b></span><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><i><span style="font-size:12.0pt;line-height:105%;color:red">Supply and/or Services Any Orders less than $10,000</span></i></span><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">In order to be a bona fide encumbrance, a valid purchase order must be issued to a vendor on or before May 17, 2024 by the
department. <b><span style="background:yellow;mso-highlight:yellow">If you have a fund expiring and you need to purchase any supply</span>.</b></span><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">Please plan your purchases well in advance and submit your requests via Oracle Financials by May 17th. If there are any questions
regarding the preparation of your purchase orders, please contact </span></span><a href="mailto:physicspurchandtrvl@ucr.edu"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">physicspurchandtrvl@ucr.edu</span></span><span style="mso-bookmark:_Hlk165490825"></span></a><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">
for assistance.</span></span><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%">June 3rd<o:p></o:p></span></b></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%;color:red">Travel Expense Vouchers/ Reimbursement Requests</span><span style="color:red"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%;color:red">And or travel bookings for expiring funds</span></b></span><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">Due to the high volume of activity at year-end, travel expense reimbursement requests must be approved and in the Accounting
Office queue by June 3rd at 5:00 p.m. to ensure posting to the Period 12 Ledger. Therefore, all requests must be received by the Department no later than June 3rd to allow for processing and corrections if/as needed.<o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:12.0pt;line-height:105%;color:red">All pending travel/conference you plan to attend in June or July needs to be booked before this date</span></b></span><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%">CONTACT<o:p></o:p></span></b></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">For all procurement questions or concerns please contact
</span></span><a href="mailto:physicspurchandtrvl@ucr.edu"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">physicspurchandtrvl@ucr.edu</span></span><span style="mso-bookmark:_Hlk165490825"></span></a><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">For questions regarding conference fees please contact
</span></span><a href="mailto:physicspurchandtrvl@ucr.edu"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">physicspurchandtrvl@ucr.edu</span></span><span style="mso-bookmark:_Hlk165490825"></span></a><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%">Monday through Friday 8:00AM- 12:00PM & 1:00PM- 5:00PM
<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk165490825"></span>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><b><span style="font-size:14.0pt;line-height:105%"><o:p> </o:p></span></b></span></p>
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<span style="mso-bookmark:_Hlk165490825"></span>
<p class="MsoNormal" style="line-height:105%"><span style="mso-bookmark:_Hlk165490825"><span style="font-size:12.0pt;line-height:105%"><o:p> </o:p></span></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Jennifer Reising</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Book Antiqua",serif;color:#2E74B5;mso-ligatures:none">Financial Services Supervisor</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">UC Riverside<b> |</b> Physics & Astronomy
</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">3047 Physics Building
<b>|</b> Riverside, California 92521</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black;mso-ligatures:none">Office: 951.827.5033
<b>|</b> </span><u><span style="color:#0563C1;mso-ligatures:none"><a href="mailto:jreising@ucr.edu"><span style="color:#0563C1">jreising@ucr.edu</span></a></span></u><span style="color:black;mso-ligatures:none">
</span><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F3864;mso-ligatures:none"> </span></i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">In-person office hours: Monday, Wednesday & Thursday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#4472C4;background:silver;mso-highlight:silver;mso-ligatures:none">Virtual office hours: Tuesday & Friday from 8:00 am – 5:00 pm</span></b><span style="font-size:10.0pt;color:#4472C4;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="187" height="28" style="width:1.9479in;height:.2916in" id="Picture_x0020_1" src="cid:image001.png@01DA9D38.194877C0"><span style="mso-ligatures:none"><o:p></o:p></span></p>
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