[Microplantpath_faculty] Procurement Updates

[Dominica Albitre]

Good afternoon All,

As we begin to get ready for the fall quarter, we have some updates &
reminders regarding Procurement.

   1. Please update the receiver to *Michael Vallejo, *unless it is a
   P-card order; then the user will be the receiver.
   2. When placing orders for Home Depot or Amazon.com, these are P-card
   orders and not purchase order requests.
   3. For non-catalogue orders, please upload vendor quotes or website
   links to help expedite order review and processing.
   4. When equipment is being ordered, please identify if these are
   replacement items *or* new items *and* the location these items will be
   housed.
   5. Any order processed outside of our procurement team, paid for by lab
   personnel, will require an *Unauthorized Purchase Form.* This form
   requires Dean's Office approval before reimbursement can be approved.
   Please guide your lab to reach out to our procurement team so we can assist
   with purchases to prevent out-of-pocket expenses when possible.
   6. Before getting ready to travel, *conference registration fees,
   memberships, and airfare* can be paid through P-card.  Please submit
   requests at least 1-2 weeks in advance to allow for processing.   Users can
   submit the request to the BMP admin team via email at
   bmppurchasing at ucr.edu. One of our team members will be in touch to
   coordinate the payment.
   7. Due to the volume of requests received and approval flows in Oracle,
   orders can take up to 3-5 days for processing.

Below are a few helpful resources while navigating procurement.

Creating a Requisition in Oracle (RSSP)
<https://drive.google.com/file/d/1rv4tGCgx2jZns7EfdF-A2VtNFVnm0WWe/view>
Creating a Punchout Requisition charged to a Project in Oracle (RSSP)
<https://drive.google.com/file/d/1bHqYksWBj1n2CrXeaS7wiP3G-v_x8BFL/view>
Updating Preferences in Oracle Procurement (RSSP)
<https://drive.google.com/file/d/1ThYqJX6hisCR5sQGpxxA1WBzHvpgEwm9/view>
Approval Process
<https://drive.google.com/file/d/1eTB7wvfq9__Zf_wN3ryhsoqXs087ifRg/view>
Procurement Statuses
<https://drive.google.com/file/d/19IswtLcxPmQRpUoArEHoDAbal5x9jGbC/view>

Please share this information with your lab personnel. For transactional
assistance, please connect with a member of our procurement team. If you
have any further questions or concerns, we are here to assist.

Thank you,
*Dominica Albitre*
*Financial Administrative Officer*
*UC Riverside | BMP Administrative Unit <https://bmpn.ucr.edu/>*
900 University Ave, Riverside, California 92521 | 1491 Boyce Hall
dalbitre at ucr.edu | 951-827-6256 <(951)%20827-6256>
*Director of Involvement & Recognition*,* Staff Assembly
<https://staffassembly.ucr.edu/> 2026-2027*
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