[Entm-researchstaff] [Entmfaculty] New pre-approval for travel requirement

[Rick Redak]

Please get this off the listservers. It is generating lots of confusion and
we are trying to get this resolved.  For now, read the policy that is
referred to very carefully.  As I read it, it includes any travel for which
university controlled funds are being use OR you are requesting
reimbursement.

On Mon, Mar 29, 2021 at 9:44 AM Jocelyn Millar <millar at ucr.edu> wrote:

> So, Kathy, to be clear, if we were to take our own vehicle or a university
> vehicle to Home Depot or somewhere else to buy something, and asked to get
> reimbursed for the purchase *but not for the travel*, then we would not
> need one of these ….permission slips, is that correct?
>
>
>
> JM
>
>
>
> Jocelyn G. Millar
>
> Professor
>
> Dept of Entomology
>
> University of California
>
> 3401 Watkins Drive
>
> Riverside CA 92521, USA
>
> Ph: 1 951 827 5821
>
>
>
> *From:* Entmfaculty [mailto:entmfaculty-bounces at lists.ucr.edu] *On Behalf
> Of *Kathy Carrington
> *Sent:* Monday, March 29, 2021 9:37 AM
> *To:* Frank Byrne <byrnef at ucr.edu>
> *Cc:* Non Faculty <acadnonfaculty at lists.ucr.edu>; Grad Students <
> egsa at lists.ucr.edu>; Entm-researchstaff at lists.ucr.edu; Bill Sutton <
> bill.sutton at ucr.edu>; Robin Doyle Testa <robin.testa at ucr.edu>;
> entmfaculty at lists.ucr.edu
> *Subject:* Re: [Entmfaculty] [Entm-researchstaff] New pre-approval for
> travel requirement
>
>
>
> Yes.
>
> Best,
>
>
>
> *Kathy Carrington*
>
> Financial & Administrative Officer
>
> Department of Entomology
>
> 951-827-3006 🐞
>
>
>
> On Mar 29, 2021, at 9:17 AM, Frank Byrne <byrnef at ucr.edu> wrote:
>
> 
>
> Does it just apply to travel that would require financial reimbursement?
>
>
>
> *From: *Entm-researchstaff <entm-researchstaff-bounces at lists.ucr.edu> on
> behalf of Kathy Carrington <kathy.carrington at ucr.edu>
> *Date: *Monday, March 29, 2021 at 7:37 AM
> *To: *"entmfaculty at lists.ucr.edu" <entmfaculty at lists.ucr.edu>, "
> entm-researchstaff at lists.ucr.edu" <entm-researchstaff at lists.ucr.edu>, Non
> Faculty <acadnonfaculty at lists.ucr.edu>, Grad Students <egsa at lists.ucr.edu>
> *Cc: *Robin Doyle Testa <robin.testa at ucr.edu>, Ashley Hix <
> ashley.hix at ucr.edu>, Bill Sutton <bill.sutton at ucr.edu>
> *Subject: *[Entm-researchstaff] New pre-approval for travel requirement
>
>
>
> Hello,
>
>
>
> We have just recently been made aware of an updated interim travel policy Policy
> 900-25
> <https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25> *requiring
> pre-approval for ALL physical travel, including routine field research*.
> The good news is that blanket approval for multiple individuals and various
> locations/timeframes is allowable (see 2nd attached file for an example).
>
>
>
> The attached fillable form needs to be completed, signed and emailed in
> PDF format to Rachel Alvarez at rachel.alvarez at ucr.edu for the dean’s
> approval with a* copy to Ashley*. Rachel will then forward the email to
> the EVC for final approval. When *final EVA approval is received, the
> traveler needs to include this form with each travel reimbursement request.*
>
>
>
> Ashley has uploaded the blank form on our website for your convenience at Pre
> Approval travel form
> <https://entomology.ucr.edu/policies-links/administrative-policies-forms>.
> For international travel, or travel with students, there are additional
> requirements outlined in section IV. of the interim policy.
>
>
>
> The policy requires obtaining approval three weeks in advance of your
> travel dates. Knowing we are just catching up to implementing this
> requirement, please move forward from here, starting with the earliest
> planned travel date.
>
>
>
> Please let us know if you have any questions.
>
>
>
> Best,
>
>
>
> Kathy J. Carrington
>
> Financial & Administrative Officer
>
> Department of Entomology
>
> 951-827-3006 voice | 951-827-3086 fax
>
> <image001.jpg>
>
>
>
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>
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