[Entm-researchstaff] New pre-approval for travel requirement

[Kathy Carrington]

Hello Everyone,

Rick and I are seeking additional clarification regarding the requirement for travel not seeking reimbursement. I will follow up again when have further verification.

The pending official notice from Bobbi McCracken should also help to rectify any additional questions.

Best,

Kathy J. Carrington
Financial & Administrative Officer
Department of Entomology
951-827-3006 voice | 951-827-3086 fax
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From: Kathy Carrington
Sent: Monday, March 29, 2021 9:37 AM
To: Frank Byrne <byrnef at ucr.edu>
Cc: entmfaculty at lists.ucr.edu; Entm-researchstaff at lists.ucr.edu; Non Faculty <acadnonfaculty at lists.ucr.edu>; Grad Students <egsa at lists.ucr.edu>; Robin Doyle Testa <robin.testa at ucr.edu>; Ashley Hix <ashley.hix at ucr.edu>; Bill Sutton <bill.sutton at ucr.edu>
Subject: Re: [Entm-researchstaff] New pre-approval for travel requirement

Yes.
Best,

Kathy Carrington
Financial & Administrative Officer
Department of Entomology
951-827-3006 🐞


On Mar 29, 2021, at 9:17 AM, Frank Byrne <byrnef at ucr.edu<mailto:byrnef at ucr.edu>> wrote:

Does it just apply to travel that would require financial reimbursement?

From: Entm-researchstaff <entm-researchstaff-bounces at lists.ucr.edu<mailto:entm-researchstaff-bounces at lists.ucr.edu>> on behalf of Kathy Carrington <kathy.carrington at ucr.edu<mailto:kathy.carrington at ucr.edu>>
Date: Monday, March 29, 2021 at 7:37 AM
To: "entmfaculty at lists.ucr.edu<mailto:entmfaculty at lists.ucr.edu>" <entmfaculty at lists.ucr.edu<mailto:entmfaculty at lists.ucr.edu>>, "entm-researchstaff at lists.ucr.edu<mailto:entm-researchstaff at lists.ucr.edu>" <entm-researchstaff at lists.ucr.edu<mailto:entm-researchstaff at lists.ucr.edu>>, Non Faculty <acadnonfaculty at lists.ucr.edu<mailto:acadnonfaculty at lists.ucr.edu>>, Grad Students <egsa at lists.ucr.edu<mailto:egsa at lists.ucr.edu>>
Cc: Robin Doyle Testa <robin.testa at ucr.edu<mailto:robin.testa at ucr.edu>>, Ashley Hix <ashley.hix at ucr.edu<mailto:ashley.hix at ucr.edu>>, Bill Sutton <bill.sutton at ucr.edu<mailto:bill.sutton at ucr.edu>>
Subject: [Entm-researchstaff] New pre-approval for travel requirement

Hello,

We have just recently been made aware of an updated interim travel policy Policy 900-25<https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25> requiring pre-approval for ALL physical travel, including routine field research. The good news is that blanket approval for multiple individuals and various locations/timeframes is allowable (see 2nd attached file for an example).

The attached fillable form needs to be completed, signed and emailed in PDF format to Rachel Alvarez at rachel.alvarez at ucr.edu<mailto:rachel.alvarez at ucr.edu> for the dean’s approval with a copy to Ashley. Rachel will then forward the email to the EVC for final approval. When final EVA approval is received, the traveler needs to include this form with each travel reimbursement request.

Ashley has uploaded the blank form on our website for your convenience at Pre Approval travel form<https://entomology.ucr.edu/policies-links/administrative-policies-forms>. For international travel, or travel with students, there are additional requirements outlined in section IV. of the interim policy.

The policy requires obtaining approval three weeks in advance of your travel dates. Knowing we are just catching up to implementing this requirement, please move forward from here, starting with the earliest planned travel date.

Please let us know if you have any questions.

Best,

Kathy J. Carrington
Financial & Administrative Officer
Department of Entomology
951-827-3006 voice | 951-827-3086 fax
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