[Entm-researchstaff] [Entmfaculty] New pre-approval for travel requirement

[Jocelyn Millar]

So, Kathy, to be clear, if we were to take our own vehicle or a university
vehicle to Home Depot or somewhere else to buy something, and asked to get
reimbursed for the purchase *but not for the travel*, then we would not
need one of these ….permission slips, is that correct?



JM



Jocelyn G. Millar

Professor

Dept of Entomology

University of California

3401 Watkins Drive

Riverside CA 92521, USA

Ph: 1 951 827 5821



*From:* Entmfaculty [mailto:entmfaculty-bounces at lists.ucr.edu] *On Behalf
Of *Kathy Carrington
*Sent:* Monday, March 29, 2021 9:37 AM
*To:* Frank Byrne <byrnef at ucr.edu>
*Cc:* Non Faculty <acadnonfaculty at lists.ucr.edu>; Grad Students <
egsa at lists.ucr.edu>; Entm-researchstaff at lists.ucr.edu; Bill Sutton <
bill.sutton at ucr.edu>; Robin Doyle Testa <robin.testa at ucr.edu>;
entmfaculty at lists.ucr.edu
*Subject:* Re: [Entmfaculty] [Entm-researchstaff] New pre-approval for
travel requirement



Yes.

Best,



*Kathy Carrington*

Financial & Administrative Officer

Department of Entomology

951-827-3006 🐞



On Mar 29, 2021, at 9:17 AM, Frank Byrne <byrnef at ucr.edu> wrote:



Does it just apply to travel that would require financial reimbursement?



*From: *Entm-researchstaff <entm-researchstaff-bounces at lists.ucr.edu> on
behalf of Kathy Carrington <kathy.carrington at ucr.edu>
*Date: *Monday, March 29, 2021 at 7:37 AM
*To: *"entmfaculty at lists.ucr.edu" <entmfaculty at lists.ucr.edu>, "
entm-researchstaff at lists.ucr.edu" <entm-researchstaff at lists.ucr.edu>, Non
Faculty <acadnonfaculty at lists.ucr.edu>, Grad Students <egsa at lists.ucr.edu>
*Cc: *Robin Doyle Testa <robin.testa at ucr.edu>, Ashley Hix <
ashley.hix at ucr.edu>, Bill Sutton <bill.sutton at ucr.edu>
*Subject: *[Entm-researchstaff] New pre-approval for travel requirement



Hello,



We have just recently been made aware of an updated interim travel
policy Policy
900-25
<https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25>
*requiring
pre-approval for ALL physical travel, including routine field research*.
The good news is that blanket approval for multiple individuals and various
locations/timeframes is allowable (see 2nd attached file for an example).



The attached fillable form needs to be completed, signed and emailed in PDF
format to Rachel Alvarez at rachel.alvarez at ucr.edu for the dean’s approval
with a* copy to Ashley*. Rachel will then forward the email to the EVC for
final approval. When *final EVA approval is received, the traveler needs to
include this form with each travel reimbursement request.*



Ashley has uploaded the blank form on our website for your convenience at Pre
Approval travel form
<https://entomology.ucr.edu/policies-links/administrative-policies-forms>.
For international travel, or travel with students, there are additional
requirements outlined in section IV. of the interim policy.



The policy requires obtaining approval three weeks in advance of your
travel dates. Knowing we are just catching up to implementing this
requirement, please move forward from here, starting with the earliest
planned travel date.



Please let us know if you have any questions.



Best,



Kathy J. Carrington

Financial & Administrative Officer

Department of Entomology

951-827-3006 voice | 951-827-3086 fax

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