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--></style></head><body lang="EN-US" link="#0563C1" vlink="#954F72"><div class="WordSection1"><p class="MsoNormal"><span style="color:#1f497d">So, Kathy, to be clear, if we were to take our own vehicle or a university vehicle to Home Depot or somewhere else to buy something, and asked to get reimbursed for the purchase <b><u>but not for the travel</u></b>, then we would not need one of these ….permission slips, is that correct?</span></p><p class="MsoNormal"><span style="color:#1f497d"> </span></p><p class="MsoNormal"><span style="color:#1f497d">JM</span></p><p class="MsoNormal"><span style="color:#1f497d"> </span></p><div><p class="MsoNormal"><span style="color:#1f497d">Jocelyn G. Millar</span></p><p class="MsoNormal"><span style="color:#1f497d">Professor</span></p><p class="MsoNormal"><span style="color:#1f497d">Dept of Entomology</span></p><p class="MsoNormal"><span style="color:#1f497d">University of California</span></p><p class="MsoNormal"><span style="color:#1f497d">3401 Watkins Drive</span></p><p class="MsoNormal"><span style="color:#1f497d">Riverside CA 92521, USA</span></p><p class="MsoNormal"><span style="color:#1f497d">Ph: 1 951 827 5821</span></p></div><p class="MsoNormal"><span style="color:#1f497d"> </span></p><div><div style="border:none;border-top:solid #e1e1e1 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b>From:</b> Entmfaculty [mailto:<a href="mailto:entmfaculty-bounces@lists.ucr.edu">entmfaculty-bounces@lists.ucr.edu</a>] <b>On Behalf Of </b>Kathy Carrington<br><b>Sent:</b> Monday, March 29, 2021 9:37 AM<br><b>To:</b> Frank Byrne <<a href="mailto:byrnef@ucr.edu">byrnef@ucr.edu</a>><br><b>Cc:</b> Non Faculty <<a href="mailto:acadnonfaculty@lists.ucr.edu">acadnonfaculty@lists.ucr.edu</a>>; Grad Students <<a href="mailto:egsa@lists.ucr.edu">egsa@lists.ucr.edu</a>>; <a href="mailto:Entm-researchstaff@lists.ucr.edu">Entm-researchstaff@lists.ucr.edu</a>; Bill Sutton <<a href="mailto:bill.sutton@ucr.edu">bill.sutton@ucr.edu</a>>; Robin Doyle Testa <<a href="mailto:robin.testa@ucr.edu">robin.testa@ucr.edu</a>>; <a href="mailto:entmfaculty@lists.ucr.edu">entmfaculty@lists.ucr.edu</a><br><b>Subject:</b> Re: [Entmfaculty] [Entm-researchstaff] New pre-approval for travel requirement</p></div></div><p class="MsoNormal"> </p><p class="MsoNormal" style="margin-bottom:12.0pt">Yes.<span style="font-size:12.0pt"></span></p><div><div><p class="MsoNormal">Best,</p></div><div><p class="MsoNormal"> </p></div><p class="MsoNormal"><b><i>Kathy Carrington</i></b> </p><div><p class="MsoNormal">Financial & Administrative Officer</p></div><div><p class="MsoNormal">Department of Entomology</p></div><div><p class="MsoNormal">951-827-3006 <span style="font-family:"Segoe UI Symbol",sans-serif">🐞</span></p></div></div><div><p class="MsoNormal"><br><br></p><blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"><p class="MsoNormal" style="margin-bottom:12.0pt">On Mar 29, 2021, at 9:17 AM, Frank Byrne <<a href="mailto:byrnef@ucr.edu">byrnef@ucr.edu</a>> wrote:</p></blockquote></div><blockquote style="margin-top:5.0pt;margin-bottom:5.0pt"><div><p class="MsoNormal"> <span style="font-size:12.0pt;font-family:"Times New Roman",serif"></span></p><p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Does it just apply to travel that would require financial reimbursement?</span></p><p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif"> </span></p><div style="border:none;border-top:solid #b5c4df 1.0pt;padding:3.0pt 0in 0in 0in"><p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Entm-researchstaff <<a href="mailto:entm-researchstaff-bounces@lists.ucr.edu">entm-researchstaff-bounces@lists.ucr.edu</a>> on behalf of Kathy Carrington <<a href="mailto:kathy.carrington@ucr.edu">kathy.carrington@ucr.edu</a>><br><b>Date: </b>Monday, March 29, 2021 at 7:37 AM<br><b>To: </b>"<a href="mailto:entmfaculty@lists.ucr.edu">entmfaculty@lists.ucr.edu</a>" <<a href="mailto:entmfaculty@lists.ucr.edu">entmfaculty@lists.ucr.edu</a>>, "<a href="mailto:entm-researchstaff@lists.ucr.edu">entm-researchstaff@lists.ucr.edu</a>" <<a href="mailto:entm-researchstaff@lists.ucr.edu">entm-researchstaff@lists.ucr.edu</a>>, Non Faculty <<a href="mailto:acadnonfaculty@lists.ucr.edu">acadnonfaculty@lists.ucr.edu</a>>, Grad Students <<a href="mailto:egsa@lists.ucr.edu">egsa@lists.ucr.edu</a>><br><b>Cc: </b>Robin Doyle Testa <<a href="mailto:robin.testa@ucr.edu">robin.testa@ucr.edu</a>>, Ashley Hix <<a href="mailto:ashley.hix@ucr.edu">ashley.hix@ucr.edu</a>>, Bill Sutton <<a href="mailto:bill.sutton@ucr.edu">bill.sutton@ucr.edu</a>><br><b>Subject: </b>[Entm-researchstaff] New pre-approval for travel requirement</span></p></div><div><p class="MsoNormal"><span style="font-family:"Times New Roman",serif"> </span></p></div><p class="MsoNormal">Hello,</p><p class="MsoNormal"> </p><p class="MsoNormal">We have just recently been made aware of an updated interim travel policy <a href="https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=900-25">Policy 900-25</a> <b>requiring pre-approval for ALL physical travel, including routine field research</b>. The good news is that blanket approval for multiple individuals and various locations/timeframes is allowable (see 2<sup>nd</sup> attached file for an example).</p><p class="MsoNormal"> </p><p class="MsoNormal">The attached fillable form needs to be completed, signed and emailed in PDF format to Rachel Alvarez at <a href="mailto:rachel.alvarez@ucr.edu">rachel.alvarez@ucr.edu</a> for the dean’s approval with a<b> copy to Ashley</b>.<b> </b>Rachel will then forward the email to the EVC for final approval. When <b>final EVA approval is received, the traveler needs to include this form with each travel reimbursement request.</b></p><p class="MsoNormal"> </p><p class="MsoNormal">Ashley has uploaded the blank form on our website for your convenience at <a href="https://entomology.ucr.edu/policies-links/administrative-policies-forms">Pre Approval travel form</a>. For international travel, or travel with students, there are additional requirements outlined in section IV. of the interim policy.</p><p class="MsoNormal"> </p><p class="MsoNormal">The policy requires obtaining approval three weeks in advance of your travel dates. Knowing we are just catching up to implementing this requirement, please move forward from here, starting with the earliest planned travel date.</p><p class="MsoNormal"> </p><p class="MsoNormal">Please let us know if you have any questions.</p><p class="MsoNormal"> </p><p class="MsoNormal">Best,</p><p class="MsoNormal"> </p><p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Script MT Bold";color:#0070c0">Kathy J. Carrington</span></p><p class="MsoNormal"><span style="color:#1f497d">Financial & Administrative Officer</span></p><p class="MsoNormal"><span style="color:#1f497d">Department of Entomology</span></p><p class="MsoNormal"><span style="color:#1f497d">951-827-3006 voice | 951-827-3086 fax</span></p><div><p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><image001.jpg></span></p></div><p class="MsoNormal"> </p><p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">_______________________________________________ Entm-researchstaff mailing list <a href="mailto:Entm-researchstaff@lists.ucr.edu">Entm-researchstaff@lists.ucr.edu</a> <a href="https://lists.ucr.edu/mailman/listinfo/entm-researchstaff">https://lists.ucr.edu/mailman/listinfo/entm-researchstaff</a> </span></p><div><p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><image001.jpg></span></p></div></div></blockquote></div></body></html>