[Entm-researchstaff] FW: [CNASDeptAdministrators] FW: UCR Vaccination Policy- another question

Thu Jul 29 13:22:30 PDT 2021

FYI - although the question was raised in regards to academic recruitment, the response applies to all visitors.
Kathy J. Carrington
Financial & Administrative Officer
Department of Entomology
951-827-3006 voice | 951-827-3086 fax
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From: Cnasdeptadministrators <cnasdeptadministrators-bounces at lists.ucr.edu> On Behalf Of Joy Salas
Sent: Thursday, July 29, 2021 9:26 AM
To: 'CNAS Dept. Administrators (cnasdeptadministrators at lists.ucr.edu)' <cnasdeptadministrators at lists.ucr.edu>
Subject: Re: [CNASDeptAdministrators] FW: UCR Vaccination Policy- another question

All,
The VPAP, in consultation with Gerry Bomotti, has provided the following response regarding academic visitors to the campus:
"Visitors are separated into two groups: (a) invited and (b) others.  The others group are just people that show up and we are hoping the campus signage will provide them the pertinent information. For the invited group, we are asking the unit inviting them to give them information on campus requirements.  Invited visitors don't come under our vaccine policy but they must mask if they are not vaccinated and they would follow the other campus policies if they are fully vaccinated. So if you invite a guest to campus you need to tell them about our COVID requirements just like you do about parking and where you are located."
Thanks,
Joy
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Joyleen Salas
Director, CNAS Academic Personnel Services Unit<https://harvestprime.ucr.edu/APSU> (APSU)
309 College Bldg. North | (951) 827-7292 Office
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From: Cnasdeptadministrators <cnasdeptadministrators-bounces at lists.ucr.edu<mailto:cnasdeptadministrators-bounces at lists.ucr.edu>> On Behalf Of Sarah R Dillon
Sent: Tuesday, July 27, 2021 3:42 PM
To: Cnasdeptadministrators at lists.ucr.edu<mailto:Cnasdeptadministrators at lists.ucr.edu>
Subject: [CNASDeptAdministrators] FW: UCR Vaccination Policy

Dear DA's,
Please see the email below for information about the vaccination policy, requests for exceptions, and more.
If you have any questions about this, let me know by the end of the day Wednesday, 7/28/21 (tomorrow). I am attending an HR meeting on Thursday specifically on masking, vaccinations, and clearances, and I will get as many answers as possible for everyone.
Thanks,
Sarah

--------------------------------

Sarah Dillon, SHRM-CP
HR Director
College of Natural & Agricultural Sciences
UNIVERSITY OF CALIFORNIA RIVERSIDE
304 College Building North| Office: 951-827-5695  | Fax:  951-827-3935
[UCR-HARVEST Logo #3 (00000002)]

From: Ucrfacultyandstaff [mailto:ucrfacultyandstaff-bounces at scotmail.ucr.edu] On Behalf Of Jorge Sanchez
Sent: Tuesday, July 27, 2021 2:38 PM
To: ucrfacultyandstaff at scotmail.ucr.edu<mailto:ucrfacultyandstaff at scotmail.ucr.edu>; students at scotmail.ucr.edu<mailto:students at scotmail.ucr.edu>
Subject: [Ucrfacultyandstaff] UCR Vaccination Policy

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July 27, 2021
To:
Faculty, Staff and Students
From:
Human Resources
Re:
UCR Vaccination Policy
As announced last week, the UC Office of the President released the final COVID-19 vaccination policy. Faculty, staff and students can submit their proof of vaccine via the Employee Vaccine Tracking<https://ucriverside.az1.qualtrics.com/jfe/form/SV_d4heACqMVngXcua> and the Student Portal<https://studenthealth.ucr.edu/covid-19>. Proof of vaccination or request for an exemption/deferral must be submitted by August 16, 2021.

The final SARS-CoV-2 Vaccination Policy<https://urldefense.proofpoint.com/v2/url?u=https-3A__policy.ucop.edu_doc_5000695_SARS-2DCov-2D2&d=DwMFAg&c=LsLxleeqPm1pgCNn-PN_bQ&r=DVuYMim0MHu9at-6K7xIOpqzsFuCI_3qmhydLMERKt8&m=0UEuaMxZ83ujzYJcTS1a0IgDW5ptWGXA7zadMy-nTj8&s=jGOxYqyXwYWnBsljXFOJpms39prTAG5TOCrNne0g8Dw&e=> was launched in order to support the health and wellbeing of the entire campus community, and requires faculty, staff and students to provide proof of vaccination or to request an exception based on medical, disability, or religious grounds or deferral during pregnancy, prior to the start of fall instruction.

All student employees including graduate students and post docs, need to follow the "student" process and not the "faculty and staff" process.

    *           Faculty and staff can submit their proof of vaccination or initiate a request for exception by clicking here<https://ucriverside.az1.qualtrics.com/jfe/form/SV_d4heACqMVngXcua>.

o   For faculty and staff, campus has engaged Sedgwick<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.sedgwick.com_&d=DwMFAg&c=LsLxleeqPm1pgCNn-PN_bQ&r=DVuYMim0MHu9at-6K7xIOpqzsFuCI_3qmhydLMERKt8&m=0UEuaMxZ83ujzYJcTS1a0IgDW5ptWGXA7zadMy-nTj8&s=VctiqxiUnCNHu8Sa63I7f8yqheytOwyFni3iYQZpW8M&e=> as the third-party administrator to support the administration, review and processing of the employee exception process. Since UCR is using Sedgwick, faculty and staff will not be uploading and submitting forms to UCR but will note their interest in an exception request via the link noted above. Faculty and staff will receive the forms and requirement for an exception from Sedgwick, and then submit the form directly to Sedgwick.

    *           Students can access the form online<https://ucriverside.az1.qualtrics.com/jfe/form/SV_9tcvooIXRELloYm> to initiate an exception or deferral request. The form is active to accept requests.

Those with pending and approved exceptions, accommodations or deferrals may return to their location with the expectation they comply with applicable Non-Pharmaceutical Interventions (NPI) as a condition of their Physical Presence at any University Location/Facility or Program. This includes, but is not limited to, completing the Daily Wellness Survey; wearing a face-covering indoors and in any UCR vehicles; submitting to weekly COVID-19 testing; and it is highly recommended to wear a face-covering outdoors when six feet of physical distancing cannot be maintained. NPIs may change over time.

If an individual's request for exception is denied, they have 14 calendar days to submit proof they have received their first COVID-19 vaccine dose and 8 weeks from the denial date to provide proof they are fully vaccinated. During this time period they must comply with aforementioned NPIs.

Individuals who choose not to be vaccinated, and have no approved exception, accommodation or deferral, potentially put others' health at risk and maybe subject to corrective action/disciplinary process outlined in the policy.

For questions about the vaccination policy and/or exception process:

  *   Faculty, staff and students can contact COVID19 at medsch.ucr.edu<mailto:COVID19 at medsch.ucr.edu> or call the UCR COVID-19 Wellness Hotline 1-844-827-6827, option #2.

More information can be found at:

  *   UCOP - Frequently Asked Questions for employees<https://urldefense.proofpoint.com/v2/url?u=https-3A__ucnet.universityofcalifornia.edu_coronavirus_employee-2Dcovid-2Dvaccine-2Dpolicy-2Dfaqs.pdf&d=DwMFAg&c=LsLxleeqPm1pgCNn-PN_bQ&r=DVuYMim0MHu9at-6K7xIOpqzsFuCI_3qmhydLMERKt8&m=0UEuaMxZ83ujzYJcTS1a0IgDW5ptWGXA7zadMy-nTj8&s=kt9c5EGxu0JhKLxzwX9z_eYvbtO688FWEQgSqszyfjA&e=>
  *   UCR Campus Return<https://campusreturn.ucr.edu/vaccines>
  *   Student Health Services<https://studenthealth.ucr.edu/covid-19>

Please continue to stay safe, take care of yourself and loved ones, and thank you for your partnership in helping to keep our community healthy.

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