[CITL] FW: vhost service: Migration Update

Tue Aug 3 11:07:20 PDT 2021

Dear CITL members,

Please see below for an update which was sent to the Campus Web Advisory Group including Departmental Site Factory Managers regarding the vhost Service Migration (as part of Project Genesis). Please review the information, forward it to your colleagues as you see fit, and let me know if you have any questions.

Thank you,
Azra Ayers

From: Michelle C Tabula <Michelle.Tabula at ucr.edu>
Sent: Tuesday, August 3, 2021 9:10 AM
To: Leslie Bushong <leslie.bushong at ucr.edu>; Joel Valdez <joel.valdez at ucr.edu>; Luis Bravo <luis.bravo at ucr.edu>; Paul Simon <paul.simon at ucr.edu>; Jeff Girod <jeff.girod at ucr.edu>; Melanie Ramiro <melanie.ramiro at ucr.edu>; Shanshan Liao <shanshan.liao at ucr.edu>; Puja Pannu <puja.pathak at ucr.edu>; Mark Manalang <mark.manalang at ucr.edu>; Bill Manes <william.manes at ucr.edu>; Stan Fletcher <stan.fletcher at ucr.edu>; Jennifer Yturralde <jennifer.yturralde at ucr.edu>; Agam Patel <agam.patel at ucr.edu>; Shanon M Langlie <shanon.langlie at ucr.edu>; Julie M Porter <julie.porter at ucr.edu>; James Lin <james.lin at ucr.edu>; Kelly McGrail <kelly.mcgrail at ucr.edu>; john <john at engr.ucr.edu>; Cherysa P Cortez <cherysa.cortez at ucr.edu>; Travis Zachary Gutierrez <travis.gutierrez at ucr.edu>; jbradfield <jbradfield at engr.ucr.edu>; Ilse D Ungeheuer <ilse.ungeheuer at ucr.edu>; Johnny Lam <johnny.lam at ucr.edu>; Crystal J Brailsford <crystal.brailsford at ucr.edu>; Loretta Vandivier <loretta.vandivier at ucr.edu>; Alexandra Chrystal <alexandra.chrystal at ucr.edu>; Kelvin Mac <kelvin.mac at ucr.edu>; Joann Young <joann.young at ucr.edu>; Luis Sanz <luis.sanz at ucr.edu>; Eddie Greer <eddie.greer at ucr.edu>; Ross French <ross.french at medsch.ucr.edu>; Jorge Sanchez <jorge.sanchez at ucr.edu>; Tom Windeknecht <tom.windeknecht at ucr.edu>; Emily Draws <emily.draws at ucr.edu>; Fred Do <frederick.do at ucr.edu>; Luisa L Levario <luisa.levario at ucr.edu>
Cc: Azra Ayers <azra.ayers at ucr.edu>; Juan M Gonzales <juan.gonzales at ucr.edu>
Subject: Vhost Migration follow up

Hi All,

This email is our monthly follow up and check-in regarding the vhost Service: User Acceptance Testing initiated on April 30, 2021. Thank you to those who have continued to test, remediate, and reach out for website support as needed. Please continue to log any issues on the UAT Issue Tracking Document<https://o365ucr.sharepoint.com/:x:/t/DrupalWebAdvisoryGroup/ER31UR3K7aJAsKaiqSMSm_oBMiEFnHFQcuWhTN3odK_AxA?e=qjh2P8> so that our team can investigate, troubleshoot, and assist where possible. A few reminders:

  *   All remediation guidance and documentation can be found in the [cid:65f524a8-ecab-478a-9c5b-f238cdb8d474]  Web Advisory Group SharePoint<https://o365ucr.sharepoint.com/:f:/t/DrupalWebAdvisoryGroup/EllqM3UgYVxEgyvp6y2t6I4BZhfR2lMXjBybq7CWuQ779w?e=hd3zbs>
  *   Any content changes made to the current production site must be replicated in the staging environment as the staging environment will become the new production instance during go-live

     *   Clients who have tested their staging site can opt to cutover to the AWS environment early, ahead of the August go-live. To do this, please Request a Systems Service<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=1ee50eb10f5a0300138942bce1050e5f> and indicate your site(s) URL and preferred date of cutover.

        *   Thank you to those who have opted to take this action – as of today, over half of the service’s websites have already been migrated to AWS or purged thanks to your collaborative efforts therefore reducing our overall risk during the cutover event!

     *   To view a list of vhost sites and their staging aliases, please see https://vhostsites.ucr.edu<https://vhostsites.ucr.edu/>

Lastly, see below for updated Key Project Dates, including the confirmed service cutover/migration date:

04/30/2021

Communication to SFMs and Site Owners to begin UAT

05/01/2021 – 08/29/2021

Users: Review technical changes and documentation; Continue testing and remediation as needed; Report any issues via UAT Issue Document.
ITS: Work with users to resolve/troubleshoot reported issues/errors as well as testing, working sessions, and early cutover; Conduct vhost service migration preparation and configurations.

08/30/2021 (confirmed)

Move Event: Staging environment to cutover to production in new hosting location (AWS)

Please review the information, forward it to your colleagues as you see fit, and reach out to Michelle Tabula if you have any questions/concerns. Additional information, specific to cutover timing and expectations, will be shared in the coming weeks.

Thank you for your continued partnership, 

Michelle Tabula
Web Analyst
Information Technology Solutions
University of California, Riverside

Azra Ayers

Project Manager

Information Technology Solutions

University of California, Riverside

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From: Azra Ayers <azra.ayers at ucr.edu>
Subject: FW: vhost service: Migration Update
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