[Biomed_grad_faculty] FW: December curtailment and GSR employees

[Sika Zheng]

Dear BMSC faculty,
Please see below an email from Grad Division.
Have a great holiday!
Sika

Good Afternoon Campus Partners,

Below, please find guidance regarding Curtailment/Holidays for GSR employees. This is intended for those GSRs who have hire dates on their appointment letters that match the payroll periods, usually Oct. 1, 2023 through Dec. 31, 2023. Please feel free to distribute this information as appropriate to staff and faculty administrators who assist with GSR programs. This communication should not be posted publicly.


Some of you recently asked for guidance on how to handle the December Campus Curtailment/Holidays for your GSR employees.  I am attaching the GSR Holiday Article 14 from the UAW contract for reference.  This information only pertains to the GSR Employees position and not to any graduate student academic efforts.
GSR employees receive the following paid University Holidays in December/January (they are not required to work):

  *   Monday, December 25 for Christmas Day
  *   Tuesday, December 26 for Christmas Eve (due to Christmas Eve falling on Sunday this year)
  *   Friday, December 29 for New Year’s Eve (due to New Year’s Eve falling on Sunday this year)
  *   Monday, January 1 for New Year’s Day (If they have a GSR appointment in Winter 2024)
During Campus Curtailment Days of December 22, December 27, and December 28, GSRs can work regular hours (as defined by the percentage of their appointment) if needed for the research function. If they are required to work, the Supervisor should advise them of the need to work to maintain the research function.

If a GSR requests to use PTO (2 days for a Fall 2023 appointment) and has not used those days already, then the Supervisor may approve use of 2 days of PTO for 2 of the campus curtailment days.  Since there are three campus curtailment days this year, if the student uses 2 PTO days, they would still be expected to work one of the days or take leave without pay.  Supervisors should have a conversation with their GSR employees to determine if they will take any PTO days and then ask for a written notification that they can approve. In the case of a GSR with remaining vacation days they may use vacation.

If the research function requires that any GSR employee to work any of the paid holidays, they are entitled to an alternate day off during the appointment period (by December 31, 2023) to be agreed upon between the Supervisor and GSR employee.



----
Kate Sweeny
Associate Dean for Graduate Academic Affairs
Professor of Psychology
University of California, Riverside
Pronouns: she/her/hers

Lab website<http://www.katesweeny.com/>
Faculty website<https://profiles.ucr.edu/app/home/profile/ksweeny>
Department website<https://psychology.ucr.edu/>
Graduate Division website<https://graduate.ucr.edu/>
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