[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Oct 25, 2024 – Nov 1, 2024

[UCPath, University of California]

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To:   UCPath Transactors

UCPath Changes & Enhancements:  October 25, 2024 – November 01, 2024

UCPath recently implemented the changes listed below.


Absence Management
Summary
Date
Resolved an issue that was not carrying over Comp time transactions properly for periods prior to the 1/6/2024 pay period.
10/31/24
Updated the vacation configuration for GSRs
10/31/24

Benefits

Summary
Date
Made updates to the Faculty/Staff and Postdocs 2025 open enrollment eForm
10/30/24
Made updates to the Medical Residents 2025 open enrollment eForm
10/30/24
Made updates to the Medical Residents terms and conditions for the 2025 open enrollment eForm, portal, and statements
10/30/24
Made updates to the Faculty/Staff and Postdocs terms and conditions for the 2025 open enrollment eForm, portal, and statements
10/30/24
Implemented a new benefits eForm to allow employees to make updates to dependent information
10/28/24
Determined when benefits should be awarded to current employees who acquire a future dated appointment
10/29/24

General Ledger
Summary
Date
Applied a consistent monetary format to dollar values for salary cost transfer
10/29/24
Automated a salary cost transfer fix for a subset of reversal checks with re-issue
10/29/24
Removed the "new " value from prepopulating in the transaction ID search criteria field within the Review Salary Cost Transfer page
10/29/24
Changed the label name from “Select/Unselect Work study entries” to "Select/Unselect Work study Eligible earning codes”
10/29/24
Added the position pool id that was previously missing for work study distribution
10/29/24
Updated functionality to select the whole paycheck for any rows that are work study eligible
10/29/24
Removed the work study and the over the cap Indicators from the full accounting unit search section
10/29/24
Removed the reference to a row number when the FAU Entry Validation (I-370) web service runs into communication error
10/29/24
Changed the default tab from “Find an Existing Value” to “Add a New Value”, to improve system efficiency on the Salary Cost Transfer page
10/29/24

Intelligent Forms
Summary
Date
Upgraded GT eForms
10/28/24

TAM
Summary
Date
Fixed a formatting issue for the Email a Friend email
10/29/24

Workforce Administration
Summary
Date
Changes were applied to allow UC I-9 information and the Remote I-9 Section 2 to be made available in Manage Job when processing rehire transactions in the same manner as implemented in the Smart HR templates and in New Hire Pilot or Direct Entry.
10/28/24
Made a code change to carry forward an employee id from the Person Organization Search to Job Data
10/29/24
Updated code to exclude contingent worker termination records from the I-9 Tracker.
10/29/24


Other Updates & Reminders:
Senate Bill 525 (SB 525) set a new minimum wage of $23.00 per hour for “covered health care employees” effective June 1, 2024 – May 31, 2025. Minimum wages apply to both non-exempt (hourly) and exempt (salaried) employees and will continue to increase over time. Learn more.
Reminder: This is a follow-up to our notice from October 4th.
UPDATE: Training Job Aid Now Available: UCPath has created a job aid that covers this process in more detail: Job Aid: SB-525 Minimum Wage for Health Care Workers<https://spwebserv.ucop.edu/LocationUsers/LOCplayer/index.html?Guid=f1830883-97d2-4010-960f-748acd132929&bypasstoc=0>
Important Reminders:

  *   The salary step structure or salary ranges are NOT changing in UCPath for represented employees.
  *   Compensation rates are updated at the employee record level.
New Compensation Rate Code Available:

  *   To ensure Staff (Non-Academic) employees meet the minimum wage while maintaining the step structure, new rate codes were created. These codes allow transactors to add an additional pay component to cover the rate difference.
  *   The UCREDH rate code was temporarily used for employees who were below the minimum wage. This interim measure was in place until a new code was configured for better reporting of employees below the minimum wage.
New Rate Codes for STAFF (Non-Academic):

  *   Hourly Represented Employees: Use Rate Code UCOFSH to ensure the minimum hourly rate.
  *   Salary Represented Employees: Use Rate Code UCOFSA to ensure the minimum annual salary.
Effective 10/1/2024:

  *   UCPath: Will manage systemwide updates for across-the-board increases and ensure minimum compensation and appropriate rate code application.
  *   Location: Responsible for maintaining minimum rates during onboarding, data changes, pay rate changes (e.g., step increases), etc.
For additional questions, please contact UCPATHCOMP at ucop.edu<mailto:UCPATHCOMP at ucop.edu> in detail.



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