[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Feb 09, 2024 – Feb 16, 2024

[UCPath, University of California]

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To:    UCPath Transactors

UCPath Changes & Enhancements:   February 09, 2024 – February 16, 2024


UCPath did not recently implement changes impacting all locations.  Location specific configurations and job configuration changes<https://ucofficeofthepresident.sharepoint.com/:x:/r/sites/UCPathLocationSupport/UCPathChangesEnhancements/Job%20Updates%20%26%20Location%20Specific%20Configurations.xlsx?d=wa4859861939c4a928bade4b84d795cbe&csf=1&web=1&e=oICDlX> are available on the support site.




 Other Updates & Reminders:

  *   The March release go/no-go decision is scheduled for March 4.
  *   All AWE transactions should be approved by Thursday, March 7, 3:00 p.m.
  *   Ask UCPath will be unavailable on Saturday, March 9, from 2:00 p.m. to 4 p.m.
  *   UCPath will be unavailable Friday, March 8 12:00 p.m. to Monday, March 11 6:00 a.m. for implementation of the March release. UCPath will not be available to employees and transactors during this time.



Did You Know: Pay group is automatically assigned in UCPath

  *   The pay group defaults to DEF when a person is hired, rehired or transferred.
  *   A batch process runs multiple times per day to assign the appropriate pay group based on a variety of factors including union affiliation, FLSA status, pay frequency (monthly or biweekly), etc.
  *   Pay group is a way to group employees based on shared characteristics to facilitate payroll processing.

Pay Group Override

o   A pay group override can be requested to align the pay frequency (monthly or biweekly) for employees with multiple jobs.

o   A pay group override can be requested during HR template processing by including a comment on the template.

  *   A job data update form can be attached to an UCPath inquiry for overrides not requested on the HR template

o   Special pay groups exist for certain scenarios (X= location code)

  *   XMH: allows hourly employees to be paid monthly
  *   XBE: allows exempt salaried employees to be paid biweekly
  *   XMS: is used for monthly salaried employees and requires hours be submitted positive time

·         Resources:

o   Job Aid: Pay Group Assignment, Configuration and Code List<https://ucofficeofthepresident.sharepoint.com/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=df0c54f2-9919-4cc2-8130-306b3007ad0f>


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