[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Apr 28, 2023 – May 05, 2023

[UCPath, University of California]

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To:    UCPath Transactors

UCPath Changes & Enhancements:  April 28, 2023 – May 05, 2023

UCPath recently implemented the changes listed below.



Absence Management

Summary

Date

Extended the online and batch donation process to any campus/medical Center with the employees who accrue medical PTO

05/03/23

Updated sick leave accrual rules for employees on a leave of absence

05/03/23



Benefits

Summary

Date

Updated the following:

  *   Postdoc administrator name and website link on the UCPath portal
  *   Long Term Disability premiums on the postdoc newly eligible enrollment form
  *   Text on the postdoc newly eligible email that describes the aforementioned changes

04/28/23

Clarified the steps for adding a dependent in UCPath online

05/02/23



Cognos Reports

Summary

Date

Created the overpayment metrics report (R-409) to enable locations to identify job data overpayment transactions and root causes

04/28/23



General Ledger

Summary

Date

Resolved an issue where locations were not able to submit funding entries for approval

05/01/23



Payroll and Compensation

Summary

Date

Updated the employee’s pre-note status on the employee bank account information (I-303) file.  Also updated the file to send employee information to the previous business unit when an employee transfers to another business unit

04/28/23





Workforce Administration

Summary

Date

Fixed code that will enable the production team to process UC transfer templates when an employment instance has terminated

04/28/23

Updates made to begin using The Work Number to verify employment for student employees

04/29/23



Other Updates & Reminders:

  *   Users can access the following updated self service, payroll and absence management materials in the UCPath help site<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html>.
     *   Self Service Users (PHCMPOR110: Employee Actions: Personal Information):
        *   Simulation: Opt Out - Verification of Employment Data File
        *   Simulation: Opt In - Verification of Employment Data File
           *   Updated to reflect the ability for students to opt out of the employment data file sent to The Work Number (UCP-121222<https://tntjira.ucop.edu/browse/UCP-121222>)
     *   Payroll (Location Support for Payroll):
        *   Job Aid: Review the Payroll Processing Schedule
           *   Updated the Employee Data Change List section to match the Payroll Processing Calendar and added text to clarify Recurring Additional Pay entered via PayPath and E-330
     *   Absence Management (PHCMABML200: Extended Leaves of Absence):
        *   Job Aid: Extended Absence Request Leaves and Description
           *   Updated the following leave types and descriptions:
              *   LT Family BX/ BR, LT Medical BX/BR, ST Family BX/BR, and ST Medical BX/BR to align BX leave types under the BR benefit program

Did you know? The duration of a job is a key factor in determining the benefit program an employee is eligible for.

  *   When investigating a suspected employee benefits issue, always check FTE and duration before submitting a case to UCPath.
  *   Duration is not a field visible in UCPath – it is a calculation determined by looking at the Effective Date of the Action and the Expected End Date of the job.
  *   A job with no Expected End Date is considered indefinite.
  *   Duration is re-evaluated daily to capture increases in appointment duration when the Effective Date or Expected Job End Date is updated.









































































































































































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