[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Mar 30, 2023 – Apr 07, 2023

[UCPath, University of California]

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To:    UCPath Transactors
UCPath Changes & Enhancements:  March 30, 2023 – April 07, 2023



UCPath recently implemented the changes listed below.





Absence Management

Summary

Date

New logic for non-termination vacation payout (VPO) incorporates a new entitlement element, accumulators, variables, formulas and other rules to support UC requirements

04/04/23

Fixed the absence management calculation program so an employee's vacation balance is not reduced when they are at the max and have subsequent jobs

04/04/23

Resolved the issue of manage accrual process failures when processing medical resident terminal vacation (MTV) transactions

04/04/23



Benefits

Summary

Date

Updated the benefit eligibility process (E-042) to create the DTA/CHI (Retirement Eligibility) action and insert into JOB only when an employee is UCRP eligible

04/05/23

Added a field to the UC Job Code table "Exclude from H/W Eligibility" for benefits processing.

04/06/23

Added a field to exclude without salary (WOS) appointments from being eligible for  health and welfare benefits.

04/07/23

Added a field to exclude without salary voluntary (VOL) job codes from being eligible for health and welfare benefits.

04/07/23

Updated the benefit eligibility process (E-042) to consider ineligible  health and welfare job codes

04/07/23

Fixed the retirement eligibility (E-042C) process to update the Final Retirement Code and EC9 in job data for monthly employees electing or defaulting into Tier 16 (pension) or DCHOIC (Savings Choice)

04/03/23

Fixed the COBRA (I-138) file to include dependents when coverage is employee plus

04/04/23



General Ledger

Summary

Date

Restricted users from entering capped/sponsored funds against the over-the-cap (Y-OTC) rows in the preview page

04/03/23



Payroll and Compensation

Summary

Date

Reviewed queries for retro reports to improve run performance

04/03/23



Workforce Administration

Summary

Date

Implemented functionality to prevent users from deleting completed HR Smart templates

03/30/23

Added the “Terminated with Pay” status to the auto termination process

04/03/23

Hard coded the bargaining unit employee relations code to 'H' defined as student academic title, HEERA for the BR units’ jobs

04/05/23

Defaulted the position management section with the add/update information page instead of position history

04/06/23

Created a new action reason code to capture cubicle/room/suite changes

04/05/23


Other Updates & Reminders:

  *   Location security administrators are now able to provision their users with the ULSHR_LOCATION_SUPPORT role using the E-808 or the I-165 process. This eliminates the need to open a ServiceNow request for UCPath provisioning.  Contact your local security team if you have any questions.

  *   UCPath updated the effective date calendar for enrollments and changes to the Voluntary Retirement Savings plans.
     *   Employees and location administrators can access the updated calendars for 2023 and view when their updated deductions will take effect.
     *   Navigate to UCPath > Quicklinks > Benefit Resources > Savings Plans Enrollment/Change Effective Dates

  *   The forms library is updated with the Payroll Adjustment Form template<https://www.ucop.edu/ucpath-center/_files/mypath/new-forms/payroll-adjustment-form.xlsx>. Access the template by navigating to UCPath > Forms Library > Payroll<https://ucpath.universityofcalifornia.edu/forms-library>.
  *   Users can access updated workforce administration materials in UCPath Help. The UCPath help site<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html> was updated to reflect the new CRS – Cubicle/Room/Suite Changes reason code in the Workforce Administration (PHCMWFAL270: PayPath Transactions) job aids:
     *   Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Staff)
     *   Job Aid: PayPath Transactions – Action Codes, Reason Codes, and Descriptions (Academic)

Did you know?  UCPath works differently for future dated hires

  *   Employees with a future dated hire cannot use UCPath to set up direct deposit until their start date
  *   Future dated hires are not visible in Person Org summary or Job Data until the hire date for locations that have security set up by departments/ORGS (row level security)




























































































































































































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