[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Feb 11, 2022 - Feb 18, 2022

[UCPath, University of California]

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To:  UCPath Transactors

UCPath Changes & Enhancements:  February 11, 2022 - February 18, 2022

UCPath recently implemented the changes listed below.

Cognos
Summary
Date
Created a "New Hire" report (R-393) to replace a CPS report to identify employees hired in a specific date range
02/14/22

Payroll & Compensation
Summary
Date
Updated the Mass Hire Files (E-346) so the search match properly identifies if a new employee record should be created with the request
02/13/22

TAM
Summary
Date
Resolved the issue causing applicants to receive a PeopleCode error upon re-setting their password on the external Candidate Gateway
02/14/22

UCPath
Summary
Date
Resolved issues with the pre-note process to ensure timely set up of direct deposit
02/11/22


Did you know: Pay group is automatically assigned in UCPath

·         The pay group defaults to DEF when a person is hired, rehired or transferred

·         A batch process runs multiple times per day to assign the appropriate pay group based on a variety of factors including union affiliation, FLSA status, pay frequency (monthly or biweekly), etc.

·         Pay group is a way to group employees based on shared characteristics to facilitate payroll processing

·         Pay Group Override

o   A pay group override can be requested to align the pay frequency (monthly or biweekly) for employees with multiple jobs

o   A pay group override can be requested during HR template processing by including a comment on the template

§  A job data update form can be submitted for overrides not requested on the template

o   Special pay groups exist for certain scenarios (X= location code)

§  XMH: allows hourly employees to be paid monthly

§  XBE: allows exempt salaried employees to be paid biweekly

§  XMS: is used for monthly salaried employees and requires hours be submitted positive time

·         Resources:

o   Job Aid: Pay Group Assignment, Configuration and Code List<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=df0c54f2-9919-4cc2-8130-306b3007ad0f>

o   Operational Alignment: Dual FLSA and Comp Frequencies<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>

Other Updates & Reminders:

·         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>



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