[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Aug 20, 2021 - Aug 27, 2021

[UCPath Center, University of California]

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To:  UCPath Transactors

UCPath Changes & Enhancements:  August 20, 2021 - August 27, 2021

UCPath recently implemented the changes listed below.

Absence Management
Summary
Date
Change Request Number
Reactivated FFCRA earn codes (ESF, EFN, EPS, ESN) and corresponding dependent codes
08/26/21
UCP-102799

General Ledger
Summary
Date
Change Request Number
Updated the E034B program to allow for processing of "Leave Taken Earnings" reported in the current pay period
08/26/21
UCP-101599

Did You Know? Two transactions are required for all inter-location transfers and some intra-location transfers

*         Inter-location (BU) transfers: when an employee is transferring from one location business unit (BU) to another location (BU) - two transactions are required

Transactions Required

1.    Termination from the releasing location using reason code "Inter-location (BU) Transfer"

2.    Hire from the receiving location using the appropriate "Transfer-Inter BU, ________" with the same effective date as the termination

*         Intra-location Transfers: when an employee is transferring from one position to another position within the same or related business unit (campus and medical center)

*         Same EMPL Record: If the employee is keeping the same EMPL record - only one transaction is required

Transaction Required

1.    The UC_TRANSFER (Intra-Business Unit Transfer- Staff Only or Intra-Business Unit Transfer- Academic Only) template is used to move the appointee from one position to the other

*         Different EMPL Record: If the employee is transferring from one EMPL record to another EMPL record - two transactions are required
Examples:

*         An employee is moving from EMPL record one to EMPL record two

*         An employee is moving from an academic position to a staff position

Transactions Required

1.    The receiving department submits a concurrent hire using the same effective date and the same reason code as the termination

2.    The releasing department submits a termination using reason code "Transfer - Intra Location"

*         Additional Resources:

*         UCPath Online Help (UPKs)<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/data/toc.html?treeindex=625>

*         Inter-location transfer workbook<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/WopiFrame.aspx?sourcedoc=%7b9A1F4218-C3E2-4CF2-B2EC-E270CD3B5393%7d&file=WFA.14%20Transfer%20(Interlocation)%20Workbook.pptx&action=default&DefaultItemOpen=1>

*         Intra-location transfer workbook<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/WopiFrame.aspx?sourcedoc=%7b2C20945E-727B-4D81-A97E-BCEC6F5732A8%7d&file=WFA.15%20Transfer%20Intralocation%20Workbook.pptx&action=default&DefaultItemOpen=1>

*         Job Aid: Template Transactions - Action Reason Codes and Descriptions<https://sp.ucop.edu/sites/ucpathhelp/LocationUsers/LOCplayer/index.html?Guid=5d1619a3-c66b-4a06-8521-987b0b4b784b>

Other Updates & Reminders:

*         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>


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