[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Jul 30, 2021 - Aug 6, 2021

[UCPath Center, University of California]

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To:  UCPath Transactors

UCPath Changes & Enhancements: July 30, 2021 - August 6, 2021

UCPath recently implemented the changes listed below.

Absence Management
Summary
Date
Inactivated the COVID-19 EFMLA Leave Reason Code
08/03/21
Updated the system to reject "Pay for Family Care and Bonding" leaves with a start date prior to 7/1/2021
08/03/21

ePerformance
Summary
Date
Enabled auto save functionality to prevent unsaved data from being lost due to inactivity.  To allow this functionality, users will need to enable pop-ups on their browser settings and use a supported browser.  Note: Internet Explorer is no longer a supported browser
08/03/21

General Ledger
Summary
Date
Configured GL accounts and employee classes for E10 and N10 earn codes
07/30/21
Updated the GL earnings accounts for 6E9, 7E9 and 8E9
08/04/21

Payroll & Compensation
Summary
Date
Updated UCPath with the CalPERS 1959 Survivor Rate ($5.85) for 2021-2022 fiscal year
07/30/21
Updated the C.N.A. dues caps effective July 2021 for the NX bargaining unit
07/30/21
Created a new Smart HR Template to update CWR Job Records
08/03/21
Resolved the routing issue for Smart HR Templates where a hard stop was presented when all job records were secondary jobs.
08/03/21
Resolved the defect causing an error when future dated hires were completing their veteran status questions
08/03/21
Resolved the defect with Salary Plan and Grade only changes on the Position Data page when the "Effective Date" was the current date
08/03/21
Resolved the issue causing the Sabbatical Tab not to populate for "in Lieu of Sabbatical" leave types
08/03/21
Completed the EX $1,000.00 Lump Sum Payment (Prorated) - 2021
08/04/21
Completed the SX $1,500.00 Lump Sum Payment (Prorated) - 2021
08/04/21

TAM
Summary
Date
Updated the definition of part-time and full-time for medical centers to ensure 90% FTE jobs are posted as full time jobs
08/03/21

Other Updates & Reminders:

*         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>

Did You Know? The temporary extension allowing policy-covered staff employees additional time to take vacation leave, in order to bring their vacation accrual balances below the maximum, is ending on September 30, 2021.

*         Effective October 1, 2021, employees whose balances exceed the maximum vacation accrual limit - and who have already been provided with at least an additional four months within which to take vacation leave during the temporary change approved by President Drake - will no longer accrue additional vacation hours until the balance is reduced below the maximum.

*         Example:

o   An employee has a policy maximum of 240 hours and accrues 10 hours per month

o   They have been able to accrue an additional 70 hours due to the temporary exception for a total of 310 hours

o   The employee must reduce their total hours to 230 prior to 9/30 in order for the employee to accrue the maximum accruals for September

*         Note: An employee will not lose accrued vacation hours - any hours accrued by September 30, 2021 will remain but the employee will not accrue additional hours until they are below the maximum

*         Starting October 1, 2021, the standard process to request an extension should be followed: submit an eForm requesting an extension (for up to an additional four months) for the employee to accrue above the normal maximum.

o   Section III.B.5 of the Absence from Work Policy (PPSM-2.210<https://policy.ucop.edu/doc/4010406/PPSM-2.210>) describes the maximum vacation accrual limit and the extension that is allowed per policy under certain circumstances.

*         To view your current balances and find your maximum accrual, log into UCPath<ucpath.universityofcalifornia.edu> and select Employee Actions > Leave Balances



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