[Ucrtransactors] UCPath Changes & Enhancements for Transactors: Aug 28, 2020 – Sep 4, 2020

Fri Sep 4 14:32:12 PDT 2020

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To:  UCPath Transactors

UCPath Changes & Enhancements:   August 28, 2020 – September 4, 2020
UCPath recently implemented the changes listed below.

Absence Management
Summary
Date
Updated the Catastrophic Leave Donation Program to allow both Vacation and PTO donations.
08/29/20

General Ledger
Summary
Date
Modified the Recurring Fiscal Year End Snapshot to be run nightly to enable better tracking of quarterly and fiscal year end budgets.
08/31/20
Resolved the defect with E713 where the MCOP Worksheet Cap Rate was being prorated multiple times
08/31/20
Resolved the defect with E-714 where the incorrect Caprate was being populated in UC_LL_SAL_DTL and MCOP Work Sheet page
08/31/20
Developed a Mass Leave Correction (MLC) solution to automatically redistribute leave taken earnings for historical monthly payrolls to correct Full Accounting Units (FAU) and process them as Salary Cost Transfers (SCTs)
09/01/20
Changed E-061 Config hard-stop to 6/25/2020 to allow UCOP Payroll to submit Direct Retros to correct Project/Award and Task for earnings that were incorrectly charged to D9900- RG00041 with PPE 7/11/2020 during the Oracle FIS transition.
09/01/20
Modified the system to post Expense and Offset Supplemental UCRP Interest Assessments to location Financial Systems on time prior to month end closing to enable the ability to reconcile data which could impact compliance, regulations and policies.
09/03/20

PayPath
Summary
Date
Resolved the defect causing an error when submitting a PayPath transaction
09/03/20

Payroll & Compensation Changes
Summary
Date
Developed a Mass Leave Correction (MLC) solution to automatically redistribute leave taken earnings for historical monthly payrolls to correct Full Accounting Units (FAU) and process them as Salary Cost Transfers (SCTs)
08/29/20
Updated error message in the I-618 Flat Dollar Amount file to be more user friendly:
~ "null values under Empl ID" is now ‘Field: EMPLID – Field is required’
~ "null values under Empl Record" is now ‘Field: EMPL_RCD: Field is required’
~ "null values under Position Number" is now ‘Field: POSITION_NBR – Field is required’
~ "null values under Pay End Date" is now ‘Fields: PY_END_DT – Field is required’
~ "null values under Earnings Begin Date" is now ‘Field: ERN_BG_DT – Field is required’
~ "null values under Earnings End Date" is now ‘Field: ERN_END_DT – Field is required’
~ "null values under Earnings Code" is now ‘Field: ERNCD – Field is required’
~ "null values under Amount" is now ‘Field: PU_AMT - Field is required’
08/29/20
Resolved the defect with E-081 Mass Updates to PayPath where the "Include Salary Plan/Grade" field was not auto selected.  Locations can resume submitting Mass PayPath Actions (E-081) to Salary Plan/Grade
08/30/20
Implemented a hard stop edit to prevent locations from selecting Job Codes that are not extended to their location.
08/30/20
Removed the hard stop for Pay Period Return Date - This change retires a workaround requiring users to enter an additional row in job data
08/30/20
Created new Action Reason Code: Intra Location Transfer for use when an employee transfers between staff and academic jobs at the same Business Unit.
The new code was added to the following templates:
~ UC_CONC_HIRE - Staff Concurrent Hire/Inter Location Transfer
~ UC_CONC_HIRE_AC - Academic Concurrent Hire/Inter Location Transfer
~ UC_VOL_TERM – Voluntary Termination
08/30/20
The HR Worksite field in Position is now required and will flow into I9 Tracker
08/31/20
Resolved the defect causing a hard stop preventing locations from selecting valid job codes on the following pages:
~ E-003 (Delivered position data component)
~ E-102 (Paypath actions component)
~ E-804 (Position control request form)
~ E-081 (Mass paypath process)
09/01/20
Increased the UPTE RX & TX monthly Dues caps to $105.00.  The increase will apply to the following pay dates:
~  Bi-Weekly: 9/16/2020
~ Monthly: 10/1/2020
09/03/20

Other Updates & Reminders:

·         Retros: Effective 6/8/2020, there was a new process for handling retro triggers for FTE increases. The Retros Operations Alignment Slides<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/Operational_Alignment/Retros%20%20%20080420.pdf> have been updated to be more clear regarding this change (slides 20 & 21 were added).  The new process streamlines the processing of these types of off-cycle requests and ensures that accruals/ACA balances are adjusted accordingly.

o   Under the new process, Management Approval is no longer required to cancel retro triggers for FTE increases - all off-cycles received for FTE increases will be scheduled for processing as any other off-cycle request that is submitted correctly.

o   The Off-Cycle Team will no longer be reaching out to Management for approval to cancel the retro trigger or reaching out to the Retro Team to request cancellation of triggers for FTE increases.

o   The Retro Team will cancel such triggers as they identify them per their processes.

·         Training: UCPath updated the following training materials:

·         Workforce Administration (WFAL300: Position Control):

o   Simulations: The following simulations were updated to reflect the new HR Worksite field requirement:

§  View Position Information

§  Initiate New Position Control Request

§  Initiate New Position Control Request - Copy Existing Position

§  Initiate Update Vacant Position Request

·         Workforce Administration (WFAL301: Position Administration):

o   Simulations: The following simulations were updated to reflect the new HR Worksite ID field requirement:

§  Position Administrator: Add New Position

§  Position Administrator: Copy Existing Position

§  Position Administrator: Update Position Information

·         Payroll (PAYL200: Additional Compensation and Payroll Requests):

o   Job Aid: Interlocation One-Time Additional Pay

§  Reverted job aid to reflect the previous process.

§  This job aid is also located under the following course:

·         WFAL250: Template Transactions – Part I

·         Basics and Navigation (NAV310: AWE Overview and Approvals):

o   Simulation: Approve Extended Leave of Absence Request

§  Updated to reflect the Deny button is only available for transactions that have not gone through the full approval process (AWE).

·         Job configuration changes and location specific configurations<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/_layouts/15/DocIdRedir.aspx?ID=UCPC-1485784443-34> and additional detail can be viewed on the Location Support Site<https://sp.ucop.edu/sites/ucpc/UCPathLocationSupport/default.aspx>

UCPath, University of California
Toll Free: (855) 982-7284
ucpath.universityofcalifornia.edu<https://u7861325.ct.sendgrid.net/wf/click?upn=N3QvDcnPeeZlCSh8uw5S4Rg2yIjhRGGsCQT-2B6hkEJVRhg-2F4ORFKLb-2BxtP7qPhWIMyYcul0Bc6E0oImG0QN8mVA-3D-3D_26UzEZv3GRGbqhfGuyX0zsXU53EIx9DtsHBHESioLwaG5yjr-2BOK0zcr4YrQ7ruulu4-2B9SbBL6YrxPLV6kpQ2kohMIgpPfiQz7X-2FTrifF8z0trwof0PXnb-2BmTMqymTHKM9LN7MfaeXJJfIIpXmJ5uoYkSUmhkMEPr69lBPhGGJB7lGtdxKtu3CKgcPvAQr6zvg2E-2BTLkCBglTgYGyd42vtvjmtBOqg7YVeGxPEj0LRKdG7ylSjKLmz1AaPv2T6oWgQZmhu9uaBMqaIeIaGHGdzu4qHaE52xaN7Wav6MS2wl90mEdzDbFDti5jbqzlMdsZ6a56bhNFgLRh2pcWsvUCqA-3D-3D>

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