[UCRDBR] UCPath Notice: Benefits Billing Schedule Change

[Departmental Benefits Representatives]

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September 22, 2023

To:
Department Benefits Representatives (DBRs)
From:
Central HR Benefits and Wellness Offices on behalf of the UCPath Center
Re:

  UCPath Notice: Benefits Billing Schedule Change

DBRs, please share this important information with your department via your internal listserv.




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UCPath Notice: Benefits Billing Schedule Change

Beginning January 1, 2024, UCPath will change the schedule for invoicing employees for benefits when on an unpaid leave. This change does not require any employee action.

What is changing?

Currently, UCPath sends benefits billing invoices to these employees one month in advance. For example, an employee would receive a statement in December for their January coverage, like the example below:

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Starting January 1, 2024, UCPath will send benefits billing invoices for the current month. For example, an employee will receive a January 1 invoice for their January benefits coverage, like the example below:


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Will anyone on leave receive an invoice in December?



Most eligible employees on leave will not receive an invoice in December since UCPath billed for December coverage in November. Following the November invoice, most eligible employees will receive a January 1, 2024, invoice.



Who will receive an invoice in December?



Employees with benefits premium adjustments for certain changes may receive an invoice on December 1, 2023, for previous coverage months. Some of the applicable changes include:

*       Changes in benefits enrollment that lead to increased premiums, such as marriage or childbirth

*       Leave entered retroactively that affects the billing rate, requiring billing for December and/or previous coverage months

*       Changes that affect previously billed premiums, such as the end of an employee's short-term disability claim



In addition, an employee with an active payment plan will receive their December 1 payment plan invoice.



Why is the invoicing schedule changing?



The change is in response to revisions in the university's Administrative Supplement II-C Direct Payment of Premiums<https://ucnet.universityofcalifornia.edu/tools-and-services/administrators/docs/girs-ii-c.pdf> and Group Insurance Part III<https://ucnet.universityofcalifornia.edu/tools-and-services/administrators/docs/gir-part-3.pdf> policies.



What's next?



UCPath will notify eligible employees on leave of these changes as follows:

*       A memo message will appear on the October 1, 2023, benefits billing invoice under the "Important Account Information" section

*       A letter with more details will accompany the November 1, 2023, benefits billing invoice



If there are any questions, please contact the UCPath Center at 855.982.7284.






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