[Campus Notice] Your Role in GSMS Employment & Available Support

[UCR Information Technology Solutions]

[image: UC Riverside logo.]
What’s New:

   -

   GSMS Employment is the new system for graduate student employment.
   -

   Faculty supervisor permissions will be expanded to include the ability
   to initiate modifications to offers after they are sent to applicants.
   -

   Detailed job aids and on-demand demo videos are available on the GSMS
   training site.




Dear Faculty Supervisors,

The Graduate Student Management System (GSMS) Employment Module is now
live! With the module’s timely release for fall quarter hiring, below are
key reminders and resources to help you successfully fulfill your role in
the hiring process.
Preparing Descriptions of Duties (DODs) for Offers

One of the key steps in the graduate student hiring process is the creation
and assignment of Descriptions of Duties (DoDs). As you know, as a faculty
supervisor you are responsible for defining DoDs for academic student
employees (ASEs) and graduate student researchers (GSRs) and working with
your department staff to get positions posted.

GSMS now streamlines this process, centralizing and simplifying where you
complete these tasks. The following actions are now performed within the
Employment Module of gradsms.ucr.edu (UCR login required):


   -

   View offer details
   -

   Add a DoD to an offer
   -

   Edit existing DoDs
   -

   Copy a DoD from a DoD in the Current Offer Record (ASE position)
   -

   Copy a DoD from a Previous Offer (for ASE and GSR positions)
   -

   View current and historical Appointment and DoD letters in an offer


GSMS serves as your all-in-one tool in hiring academic graduate student
employees, optimizing hiring processes and freeing up your time to focus on
supervising and mentoring students.
Coming Soon: GSMS Enhancements for Faculty Supervisor Role

One of the upcoming GSMS Employment enhancements you can look forward to is
the expanded permissions for faculty supervisors in the system, which will
include the ability to initiate modifications to offers after they are sent
to applicants.

Please refer to the GSMS production release notes
<https://docs.google.com/document/d/1QGtK5TeS33B4j4XIFaFb2NB5F-Y2ITPHwozcsQxsAA0/edit?usp=sharing>
(also sent via email) to learn about all feature fixes and enhancements.
Available Support

To ensure a seamless transition to GSMS and minimize any disruption to your
work, we highly encourage you to take advantage of the support paths
available to faculty supervisors.
Job Aids

Watch a short video and review detailed job aids that cover your role in
completing DoDs for academic student employment offers. All GSMS job aids
are available on the GSMS training site
<https://goto.ucr.edu/gsms-faculty-training>.

Please note that access to the training site is limited and may require VPN
connection. If you are unable to access the training site, please send an
email request to gsmsfeedback at ucr.edu.
Recorded GSMS Demos

If you missed our four-part training session on GSMS Employment or would
like to review the demos, you may watch the recordings on the GSMS training
site
<https://sites.google.com/ucr.edu/gsms-training-materials?usp=sharing#h.b9z05o7r5cyb>
.
Additional Support

For more information about GSMS, please visit the project website
<https://graduate.ucr.edu/gsms>. You may also share your feedback with the
project team at gsmsfeedback at ucr.edu.


Sincerely,

Lidia Kos

Vice Provost and Dean of Graduate Studies

Graduate Division

Teri Eckman

Executive Director for Campus Enterprise Applications

Information Technology Solutions
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