[Campus Notice] GSMS Update: New Production Release Notes

[UCR Information Technology Solutions]

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Dear Colleague,

Last week, the Graduate Student Management System (GSMS) project team
applied new fixes and enhancements to the system. Below is a summary of the
key fixes included in the production release notes
<https://docs.google.com/document/d/1QGtK5TeS33B4j4XIFaFb2NB5F-Y2ITPHwozcsQxsAA0/edit?usp=sharing>
from August 20 and 21, 2026:
Admissions Module

   -

   Missing Readmitted Students’ Records: Fixed a Banner setting issue that
   caused a readmitted student's record to stay inactive and not sync from
   Slate into GSMS.

Employment Module

   -

   Payroll Processor Email Notifications: Added the Payroll Processor role
   as a recipient for initial and revised offer letter notifications.
   -

   Sync Logic Updates: Corrected the sync logic so NetID/SID are properly
   updated on conflict, without impacting Slate-owned fields. Students are now
   able to view Applications.
   -

   Chart Selection Logic: Fixed chart selection logic for students with
   multiple active programs to ensure funding is pulled from the funded
   program record rather than an empty one.
   -

   Offer Holds: The system now checks the hold's start date against the
   actual term dates, so a hold that applies to a future term no longer blocks
   an offer for the current one.
   -

   Pagination & Selection-State Persistence: Resolved an issue in
   Application Builder where course selections were lost across pages or
   section navigation.
   -

   Filtered Results Persistence: Fixed an issue where applying for a
   position, viewing details, then hitting “Back” cleared the Term filter and
   previously filtered results. Filters and results now persist.
   -

   Filter Persistence: Fixed the issue where filters reset after
   navigation. Filters now no longer reset after using the View/Edit/Back
   options on Positions, Offer Management, Employment Applications, and
   Submitted Applications.
   -

   Naming Exported Files from GSMS: Users can now name export/report files
   before downloading, making it easier to save, organize, and rerun reports
   (e.g., by department or job type).
   -

   Resolved Missing Courses: Fixed an issue where certain active courses
   (e.g., LWSO 100, PHIL 007) weren't appearing in the Employment Module
   course search due to an enrollment-based filtering issue. All courses are
   now displayed by section.
   -

   Update on Placeholder Positions: Placeholder positions can now be linked
   to a real UCPath position number after creation, via a new revision type or
   direct edit.
   -

   Employment Information Update: Fixed the issue of the Employment
   Information (FTE/increment) auto-populating incorrectly from GradESS when
   multiple Support Types were available. These fields now stay blank until a
   Support Type is selected, with a clear prompt to select one.


The full production release notes, including reported bugs resolved and new
feature requests applied, can be viewed in the GSMS Release Notes
<https://docs.google.com/document/d/1QGtK5TeS33B4j4XIFaFb2NB5F-Y2ITPHwozcsQxsAA0/edit?usp=sharing>.
Please note that this document is only visible to GSMS users. If you
believe you should be able to access this restricted resource, please
contact the project team at gsmsfeedback at ucr.edu.
Join the GSMS Office Hours

The Graduate Division and ITS are holding virtual office hours for GSMS
users. If you have questions about a specific change or how it may affect
your work, please join us on either of the dates below to receive direct
assistance from the project team:


   -

   Dates:
   -

      Wednesday, August 26, 2026
      -

      Thursday, August 27, 2026
      -

   Time: 9:00 to 10:00 am
   -

   Join Here: Zoom Meeting link <https://ucr.zoom.us/j/3123113687>



Thank you,

The GSMS Project Team
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