[Campus Notice] Update on the Upcoming Changes to UCR’s Storage Quotas

[UCR Information Technology Solutions]

Dear Highlander,

This is a follow-up message to my November 14 email (attached) to all UCR
students regarding upcoming changes to Microsoft and Google’s online
storage offerings. In that email, I referenced a new Google Workspace
storage quota of 25 GB, effective June 1, 2024. The deadline has now been
extended to June 15, 2024.

Your access to all Google Workspace services available to you will remain
unchanged. This includes R’Mail, Drive, Photos, Docs, Sheets, Slides,
Forms, and Gemini (formerly Bard). However, you are encouraged to review
the data you are currently storing and to regularly perform a cleanup. Here
are some helpful tips to manage your UCR data storage:


   -

   See your current storage usage <https://drive.google.com/drive/quota>
   -

   Use Google Takeout to export your data from your UCR Google account
   <https://ucrsupport.service-now.com/ucr_portal/?id=kb_article_view&sysparm_article=KB0012120>


I also ask that you take note of the new storage limit for alumni
<https://ucrsupport.service-now.com/ucr_portal?id=kb_article_view&sysparm_article=KB0012202>
so you can prepare accordingly.

As I wrote in my November 14 email, the need to adjust UCR’s storage quotas
is directly tied to Google and Microsoft’s decision to move away from
unlimited and low-cost online storage offerings (read more about it here
<https://its.ucr.edu/blog/2023/11/06/upcoming-changes-storage-email-and-calendar-services>).
ITS understands that access to data is critical for the operation of the
University. This is why ITS is committed to providing sustainable and
cost-effective storage solutions that cater to the diverse and growing
needs of our campus community, while also balancing those needs with the
University’s fiscal responsibility to adapt to the evolving landscape of
data storage.

I appreciate your continued support and collaboration as we navigate these
changes together. If you have any questions about storage options, please
contact ITS at (951) 827-4848 or email workspacequestions at ucr.edu.


Sincerely,

Matthew Gunkel

Associate Vice Chancellor and Chief Information Officer

Information Technology Solutions

University of California, Riverside





*Please Note: This email account is not monitored by ITS staff. If you
require technical support, please take one of the following actions:*

   - Visit the ITS website at its.ucr.edu to find self-help articles,
   submit and track support tickets, request IT services, and more.
   - For live support, you can contact the BearHelp helpdesk during normal
   business hours (M-F, 8am-5pm) at 951-827-4848
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