[Campus Notice] Update on the Upcoming Changes to UCR’s Storage Quotas

[UCR Information Technology Solutions]

Dear Colleague,

This is a follow-up message to my November 15 email (attached) to all UCR
Partners and Contributors regarding upcoming changes to Microsoft and
Google’s online storage offerings. In that email, I referenced a new Google
Workspace storage quota of 100 GB, effective June 1, 2024. The deadline has
now been extended to June 15, 2024.

I am pleased to inform you that your Google Workspace storage usage is
currently under 100 GB and your access to all Google Workspace services
available to you will remain unchanged. This includes R’Mail, Drive,
Photos, Docs, Sheets, Slides, Forms, and Gemini (formerly Bard).

However, you are still encouraged to review the data you are currently
storing and to regularly perform a cleanup to ensure that your storage
usage does not exceed 100 GB. Please note that if your storage usage
exceeds 100 GB after June 15th, your access to Google Workspace services
will be limited to email only and you will not be able to use other
services.

Here are some helpful tips to manage your UCR data storage:


   -

   See your current storage usage <https://drive.google.com/drive/quota>
   -

   Use Google Takeout to export your data from your UCR Google account
   <https://ucrsupport.service-now.com/ucr_portal/?id=kb_article_view&sysparm_article=KB0012120>


As I wrote in my November 15 email, the need to adjust UCR’s storage quotas
is directly tied to Google and Microsoft’s decision to move away from
unlimited and low-cost online storage offerings (read more about it here
<https://its.ucr.edu/blog/2023/11/06/upcoming-changes-storage-email-and-calendar-services>).
ITS understands that access to data is critical for the operation of the
University. This is why ITS is committed to providing sustainable and
cost-effective storage solutions that cater to the diverse and growing
needs of our campus community, while also balancing those needs with the
University’s fiscal responsibility to adapt to the evolving landscape of
data storage.

I appreciate your continued support and collaboration as we navigate these
changes together. If you have any questions about storage options, please
contact ITS at (951) 827-4848 or email workspacequestions at ucr.edu.


Sincerely,

Matthew Gunkel

Associate Vice Chancellor and Chief Information Officer

Information Technology Solutions

University of California, Riverside





*Please Note: This email account is not monitored by ITS staff. If you
require technical support, please take one of the following actions:*

   - Visit the ITS website at its.ucr.edu to find self-help articles,
   submit and track support tickets, request IT services, and more.
   - For live support, you can contact the BearHelp helpdesk during normal
   business hours (M-F, 8am-5pm) at 951-827-4848
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