[RITL] Fw: Research Data Backup RFP: Restart Kick-off meeting notes and action items

[Charles Forsyth]

FYI this has started again , let's touch base on it during our next meeting.
________________________________
From: Roshni Pratap <Roshni.Pratap at ucop.edu>
Sent: Saturday, June 24, 2023 11:53 PM
To: Anne Bessman <anne.bessman at ucop.edu>; bduyanovich <bduyanovich at ucdavis.edu>; Charles Forsyth <charles.forsyth at ucr.edu>; dminor at ucsd.edu <dminor at ucsd.edu>; gknight at health.ucsd.edu <gknight at health.ucsd.edu>; imesic <imesic at ucdavis.edu>; John Chodacki <John.Chodacki at ucop.edu>; Judy Thai <Judy.Thai at ucop.edu>; Kathleen Donohue <Kathleen.Donohue at ucop.edu>; Ken Lumnaokrut <Ken.Lumnaokrut at ucop.edu>; lutz at berkeley.edu <lutz at berkeley.edu>; lms at ucla.edu <lms at ucla.edu>; mabishop <mabishop at ucdavis.edu>; MRamalingam at mednet.ucla.edu <MRamalingam at mednet.ucla.edu>; Monte Ratzlaff <Monte.Ratzlaff at ucop.edu>; ppapadop at uci.edu <ppapadop at uci.edu>; schadalapaka at ucmerced.edu <schadalapaka at ucmerced.edu>; scooter at cgl.ucsf.edu <scooter at cgl.ucsf.edu>; ashawn at ucsc.edu <ashawn at ucsc.edu>; ted at ucsb.edu <ted at ucsb.edu>
Cc: Trappler, Thomas (ttrappler at finance.ucla.edu) <ttrappler at finance.ucla.edu>
Subject: Research Data Backup RFP: Restart Kick-off meeting notes and action items


Hi everyone



It was a pleasure meeting you all. Please see meeting notes and recording for our restart kickoff here: https://ucop.box.com/s/geydnzraqnqkch6db29xj8smy9icgl79



Summary of next steps below.

All action items are highlighted.



NEXT STEPS:

·       New Team members to sign and return COI/NDA, due by 7/7. (copy in team’s Box folder): https://ucop.box.com/s/zdbbtrgz9d9iv46bi9bor5izio0ne82x



·       Determine future meeting cadence – Frequency/timing?

     *   Agreed to 1.5H every other Friday (starting 7/7)
     *   Record mtgs (except sensitive discussions)
     *   Keep meeting notes.
     *   Roshni will send a poll for best timing.
     *   Submit availability here, Due 6/28 . We will go with majority votes. https://doodle.com/meeting/participate/id/enOO0lWa



·       Team communication

o   Email

o   Team’s Shared Box site at: https://ucop.box.com/s/q3mtssfrg78bmsr7mk31xsjchcfot9tf

·       Current Supplier/Spend Data -.

  *   Review survey results and provide any new information, due by next meeting.

·       Identify additional potential suppliers (ideally including contacts) to invite to respond to RFP, update here: https://ucop.box.com/s/psdbj1aee30buy11zxkijo5ffnu9hpqj

     *   Review survey results for potential Suppliers
     *   Review Gartner magic quadrant (back-up data)
     *   Ask peers from other Uni’s.



·       Develop strategy and evaluation criteria from next meeting.



·       Team members to propose essential RFP questions from next meeting– Clear and concise, less is encouraged.



o   Roshni will develop a template to work together.

o   Core Features/Functionality questions (review draft in RITC document, Appendix 1)

o   Accessibility questions (SME)

o   Information Security questions (SME)

o   Implementation

·       Per RFP Charter, Procurement Lead to provide monthly status reports to Executive Sponsors, ITLC,  RDBC as well as updates to the CRGC at their  quarterly meetings.



Please contact me for any questions.



Many thanks,



Roshni Pratap, MCIPS

Commodity Manager, IT Strategic Sourcing

Systemwide Procurement Services

University of California, Office of the President (UCOP)



Email: roshni.pratap at ucop.edu<mailto:roshni.pratap at ucop.edu>

Phone: (510) 287 3376

Visit the IT Strategic Sourcing website<https://www.ucop.edu/procurement-services/for-ucstaff/it-strategic-sourcing/#:~:text=The%20Information%20Technology%20Strategic%20Sourcing,and%20using%20IT%20products%20and>




-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://lists.ucr.edu/pipermail/ritl/attachments/20230627/9e84c64b/attachment.html>